Marketing Events & Meetings Coordinator (Hybrid)

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

​This position can be based in our Los Angeles or Century City office.

Description:

Holland & Knight’s Marketing Department is seeking a Marketing Events & Meetings Coordinator to join the team. The Marketing Events & Meetings Coordinator will be responsible for assisting in the planning, coordination, and implementation of the firm’s internal and external meetings and events. The Marketing Events & Meetings Coordinator position is currently a hybrid role with specific days required to be in the office, which may change based on the future needs of the Firm or industry standards.

Key Responsibilities Include:

• Work collaboratively and proactively with attorneys, marketing department, and outside vendors to plan and execute on- and off-site events, meetings, receptions, and seminars.
• Manage details and logistics associated with events and meetings including researching and locating venues; reviewing RFPs and site recommendations; negotiating contracts, food and beverage, audio visual; securing on-site room holds; developing invites; reviewing RSVP lists; coordinating speaker, guest, and VIP needs; etc.
• Serve as liaison with event vendors
• Manage production and compilation of event materials and handouts such as invitations, presentation packets, evaluation forms, name tags, signage, follow up mailings, and any last minute requests
• Coordinate on-site event management and supervise support staff required for events
• Post and update internal and external event web pages
• Provide strategic and creative input when planning events with practice and area marketers; provide strategic follow up and debriefing after event
• Review and approve expense vouchers from meetings and events; ensure adherence to event and meeting budgets; confirm/secure budgetary approvals for all aspects of event expenditures; determine ROI and provide feedback on return based on final expenditures
• Moderate to heavy travel required (up to 50%)
• Other projects as assigned

Qualifications:

• Strong communication and organizational skills
• Attention to detail
• Strong problem solving skills
• Excellent project management skills and capable of working well under pressure in a fast-paced, deadline-driven environment; ability to juggle multiple priorities
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) required; experience using InterAction, Cvent, and Crowd Compass preferred
• Ability to prioritize projects
• Flexibility to work early mornings, late evenings, and weekends when necessary
• Strong sense of accountability and ownership of projects
• Ability to work both autonomously when executing local events and as part of a team on general strategy
• Minimum of 2-3 years events and meeting experience; law firm or other professional services experience preferred.

Minimum Education:

• Minimum education: Bachelor’s degree required.  Advanced degree is a plus.

The base salary range for this position is $63,000/yr - $95,000/yr. An individual's actual compensation will depend on the individual's qualifications and experience. In addition to the base compensation, Holland & Knight provides bonus opportunities and an exceptional benefits package.

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.

Below is a list of just some of the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.

Benefits may vary by position and office.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.