Marketing Coordinator

Company Overview:

Hillwood Properties, based in Fort Worth, is a premier real estate developer specializing in industrial-logistics, corporate office, and retail mixed-use development, as well as airport and property management. With a commitment to excellence and innovation, Hillwood has established a reputation for quality development that drives economic growth for communities throughout North Texas. Signature developments include AllianceTexas, Circle T Ranch, and Frisco Station. To date, Hillwood Properties has developed and acquired 31 million square feet of industrial, 3.2 million square feet of retail and office, and over 4,000 multifamily units.

For more information on Hillwood Properties’ flagship development, AllianceTexas, please visit www.alliancetexas.com.

Position Summary:

Hillwood Properties is seeking a highly motivated and tech-savvy Marketing Coordinator to join our growing Communications team in our North Fort Worth, Texas office. In this hands-on, entry-level role, you’ll contribute to a variety of marketing initiatives, including digital content creation, CRM support, and marketing collateral management.

The ideal candidate is an enthusiastic, proactive professional with a collaborative mindset and a strong interest in marketing and communications. This individual will work closely with internal stakeholders to support projects that enhance Hillwood’s brand, ensure consistent messaging across internal and external channels, and gain exposure to all aspects of marketing operations.

Responsibilities:            

CRM Administration (Salesforce):

• Promote platform adoption and consistent usage, serving as the primary resource for all CRM-related inquiries.
• Identify and implement process improvements to enhance workflow efficiency, user experience, and alignment with evolving business requirements.
• Collaborate with QuickBase stakeholders to ensure accurate data integration and system interoperability.

Website Content Management:

• Edit and update website copy and content on a quarterly basis.
• Monitor and manage the company’s digital presence and reputation across all online channels.
• Ensure content is accurate, consistent, and aligned with brand messaging.

Presentation Development:

• Assist with the creation and updating of PowerPoint presentations for internal and external use.
• Ensure consistency with Hillwood branding and messaging standards.
• Research and implement new technologies to enhance presentation quality and effectiveness.

Marketing Collateral & Data Maintenance:

• Update and maintain marketing materials, including brochures and flyers.
• Track and refresh state, regional, and development statistics and rankings quarterly.
• Partner with the design team to ensure visual consistency and adherence to brand standards.

Social Media Engagement & Content Creation:

• Monitor social media platforms, respond to audience interactions, and engage with relevant content.
• Manage B2C social media activities for Alliance Town Center.
• Assist in gathering and creating content for organic social media and digital marketing campaigns.
• Cross-post stories and updates to internal communication platforms to keep associates informed.

Corporate Email Oversight:

• Monitor corporate email inboxes for sales leads and community engagement opportunities.
• Respond to inquiries and route qualified inquiries to appropriate team members.

Invoice Coding & Processing:

• Process and code invoices, ensuring alignment with approved budgets and accurate tracking for reporting purposes.

Digital Asset Management:

• Organize and help manage digital assets in the Canto platform, ensuring proper categorization and tagging.

Promotional Inventory Management:

• Maintain inventory of promotional items and client gifts.
• Order and restock items as necessary for events and client engagements.

Event Coordination & Support:

• Provide support to the Customer Experience team in customer-facing events, including materials preparation and pre- and post-event setup/teardown.
• Provide hands-on support to ensure events run smoothly and align with company standards.
• Assist in meeting coordination, conference room set-up, and in-house catering as needed.

Required Skills and Abilities:

• Strong written and verbal communication skills.
• Exceptional attention to detail and organizational abilities.
• Ability to manage multiple tasks and prioritize effectively.
• Ability to work independently and collaboratively across teams.
• Customer service orientation and responsiveness to internal and external inquiries.
• Proficiency with Microsoft Office Suite, particularly PowerPoint.
• Experience with CRM systems, particularly Salesforce, preferred.
• Experience managing website content and digital assets efficiently.
• Familiarity with CMS platforms such as DNN (DotNetNuke) and WordPress is a plus.
• Social media management experience and awareness of current digital marketing trends.
• Comfortable learning and applying new technologies, including AI tools and Adobe Creative Suite.
• Basic understanding of invoice processing and budget alignment.

Education and Experience:

• Bachelor’s degree in marketing, communications, or a related field, or equivalent professional experience.
• 1–2 years of experience in marketing, communications, or administrative support roles.
• Experience with CRM systems, particularly Salesforce, preferred.
• Experience with website content management and digital asset organization tools preferred.
• Background in social media management and content creation.
• Real Estate, Construction, or related industry experience preferred.

Equal Employer Opportunity (EEO) Statement:

Hillwood is committed to providing Equal Opportunity in Employment to all applicants and employees regardless of race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law.

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