Marketing Coordinator

About This Role

Who We Are:  

• CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, and civil aviation by revolutionizing our customers’ training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness.  

• CAE Defense & Security Mission: CAE's Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness.  

• CAE Values: Empowerment, Innovation, Excellence, Integrity and OneCAE make us who we are and we strive to make a difference in the world while helping each other succeed.  

What We Have to Offer:  

• Comprehensive and competitive benefits package and flexibility that promotes work-life balance  

• A work environment where all employees are valued, respected and safe  

• Freedom to succeed by enabling team members to deliver, take initiatives and make decisions  

• Recognition, professional development, advancement and having fun!  

Summary   

The Marketing Coordinator supports the company’s brand visibility and engagement by coordinating advertising opportunities, thought leadership initiatives, and marketing campaigns. This role will manage speaker and panel opportunities, podcasts, and content contributions while also coordinating social media campaigns, marketing collateral, website updates, and invoice processing. The ideal candidate is detail-oriented, highly organized, and skilled at managing multiple projects across teams and vendors.  

Essential Duties and Responsibilities   

• Coordinate and execute marketing activities across events, advertising, and digital platforms to support brand visibility and business objectives.

• Develop, update, and manage marketing materials including collateral, web content, and promotional assets ensuring alignment with brand standards.

• Collaborate cross-functionally with internal teams and vendors to plan, track and deliver campaigns, while managing related budgets, schedules, and approvals.

Promotional Materials & Inventory Management

• Oversee promotional item ordering, inventory, and distribution for tradeshows, events, and customer programs.

• Manage event collateral, signage, and branded materials to ensure consistency with brand standards.

• Partner with vendors and internal creative team to develop promotional products and materials

• Track usage and replenish stock of branded giveaways and event kits.

Advertising & Thought Leadership 

• Identify and coordinate advertising opportunities across industry publications, associations, and digital platforms.  

• Support planning and execution of thought leadership activities, including speaking engagements, panel participation and podcasts.  

• Coordinate with internal subject matter experts to prepare materials, talking points, and content for thought leadership opportunities.  

• Track invoices, deliverables and ensure deadlines for advertising and thought leadership opportunities are met.  

Marketing Collateral & Digital Content 

• Manage updates to marketing collateral, including brochures, data sheets, presentations, etc.  

• Coordinate website content updates, ensuring information is accurate, timely and aligned with brand guidelines.  

• Work with creative internal teams or vendors to ensure collateral is designed and delivered on time.  

• Maintain consistent branding across all marketing materials and platforms.  

Administrative & Financial Management 

• Process and track marketing invoices, ensuring accuracy and timely submission.  

• Maintain records of contracts, invoices, and payments related to advertising, tradeshows, sponsorships, and vendors.  

• Assist with budget tracking and reporting for campaign activities.  

• Promotional Materials & Inventory Management
  

Qualifications and Education Requirements   

• Bachelor’s degree in Marketing, Communications, Public Relations, or related field, or equivalent experience.  

• 2-4 years of experience in marketing coordination, advertising, or communications. 

• Strong organizational, project management, and multitasking skills with excellent attention to detail.  

• Strong written and verbal communication skills, with customer-facing professionalism.  

• Familiarity with social media platforms (LinkedIn, X/Twitter, Facebook, Instagram) and scheduling/analytics tools.  

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), project management/event tools such as Asana.  

• Ability to travel (10% to support events, tradeshows, and customer engagements). 

 Preferred Skills   

Experience working with vendors, shipping/logistics, and promotional product management.  

• Strong written and verbal communication skills, with customer-facing professionalism.  

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), project management/event tools such as Asana.  

Security Responsibilities   

Must comply with all company security and data protection / usage policies and procedures.  Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval.  All government and proprietary information will be accessed and stored electronically on company provided resources.    

•  Incumbent must be eligible for DoD Personal Security Clearance.   

 Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.   

Work Environment   

• Duties performed in an office environment and manufacturing facility. 

• Must be able to work overtime on as required. 

Physical Demands   

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.    

• Lift, carry, and move boxes, promotional items, and event materials weighing up to 40-50 pounds 

• Stand and/or walk for extended periods of time during event setup, show days, and teardown.  

• Travel as needed to domestic and international locations, sometimes with extended or irregular hours 

• Work in fast-paced environments with competing pr4iorities and time-sensitive deadlines 

• Operate basic event equipment and tools 

   Other Duties   

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.   

CAE USA Inc. is an equal opportunity employer, and all qualified applicants will be considered for employment without regard to any protected characteristic, including disability and protected veteran status, as defined under federal, state, or local laws.  

Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process.  If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at [email protected] 

Position Type                       

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, color, national origin, age, religion, sex, disability status, protected veteran status, or any other  characteristic protected by federal, state or local laws. At CAE, everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process.  If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at [email protected].