Marketing Coordinator

Marketing Coordinator
$47,000-$52,000 per year| Full-time
Location: Wesley Willows | Rockford, IL

Make a difference in someone’s life every day.
Join the Wesley Willows family, where your work is more than a job—it's a fulfilling journey of personal and professional growth, guided by strong ethics and a commitment to compassionate service.

Why Join Us?

• Make an Impact: This is your opportunity to make a difference in the lives of others!
• Competitive Pay: $47,000-$52,000 per year
• Schedule: Full-time, Monday–Friday, availability to work occasional weekend and evening events
• Supportive Team: We value our team members just as much as the people we serve
• Quick Hiring: Apply today and hear back within 48 hours

What You'll Do:

• Keep our CRM, Future Resident List, and marketing files organized, and handle day-to-day admin support for the Sales and Marketing team, including filing, mail, and ordering supplies and collateral.
• Build and send marketing mailings and materials, and prepare the sales team for expos, tours, and community events.
• Coordinate event logistics such as RSVPs, name tags, seating charts, AV setup, and work orders, and manage communications and meetings for our Resident Ambassador group.
• Support the move-in process: schedule settlement appointments, process settlement paperwork and final payments, coordinate move-in day, and put together a welcome gift basket for each new resident.
• Track marketing and sales activity for our monthly reports, and help residents and families choose room finishes when needed, coordinating with Maintenance and Accounting.
• Represent the Sales Director at events and community tours as needed, and support the sales team wherever an extra hand is useful.

What You'll Need:

• Skilled with computers and Microsoft Office suite is required; experience with CRM software is a plus.
• 2 to 3 years of administrative or executive assistant experience (required).
• Strong background in customer service (required).
• Valid driver's license and reliable access to a vehicle (required).
• Available for occasional evening or weekend events as needed (required).
• College degree, or equivalent experience in marketing, sales, or customer service.
• Strong written and verbal communication skills and the organization to manage multiple projects at once.
• Genuine interest in building relationships with older adults and their families.

Benefits Available to You:

• Financial Wellness Perks: Access earned wages before payday through ZayZoon, plus tools and resources to support your financial wellbeing.
• Medical, Dental, and Vision Insurance
• Flexible Spending Accounts
• 403(b) Retirement Plan with Employer Match
• Life/AD&D Insurance
• Short- and Long-Term Disability
• Accident, Critical Illness, and Hospital Indemnity Insurance
• Mail Order Pharmacy
• Telemedicine Services
• Wellness Programs
• Employee Assistance Program