Marketing assistant (Almaty)

JOB DESCRIPTION:

About Abbott

Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to:

• Career development with an international company where you can grow the career you dream of.

• We are committed to bringing the benefits of our trusted medicines to more people in the world’s fastest-growing countries. Our broad portfolio of high-quality and differentiated branded generic medicines reaches across multiple therapeutic areas including gastroenterology, women's health, cardiometabolic, pain management/central nervous system, and respiratory.

• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.

• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives.

• A good benefits package incl. medical insurance for the employee and children, corporate car, mobile communication reimbursement.

The Opportunity

This position works out of our Almaty, Kazakhstan location in the EPD Division. 

As the Marketing assistant, you’ll be providing assistance and support to the Marketing department and other members of the Marketing department by handling day to day administrative tasks and contributing to the department projects.

What You’ll Do

OFFICE MANAGEMENT AND ADMINISTRATIVE AFFAIRS

• Provide secretarial services involving word processing, filing, electronic mail, faxes and photocopying for the Marketing Manager/ Group Product Manager and all members of the marketing department.

• Responsible for ensuring that all incoming correspondences are distributed to the most appropriate person and ensure timely and close follow-up of incoming/ outgoing mails and courier.

• Responsible for ensuring that all phone calls to the department are directed to the most appropriate person.

• Responsible for maintaining appointment calendars for the marketing department.

• Participate in and give administrative support to specific Marketing projects, PRs preparation

PLANNING AND ORGANIZING ARRANGEMENTS

• Assist in organization of all meetings/ events.

• Responsible for co-coordinating and minuting all department meetings.

• Attends regular departmental meetings with manager to build in continuous feedback mechanisms.

• Ensure that all travel arrangements are made with the approved travel agent and responsible for coordinating registration for congress and seminars for all members of the department.

• Coordinate regular reporting of departmental goals for the Marketing Manager/ Group Product Manager.

• Coordinate regular departmental activity reports for the Marketing Manager/ Group Product Manager.

ARCHIEVING AND FILE KEEPING

• Establish document-tracking system for promotional material approval forms and printed materials and follow- up as per SOPs, maintain samples of marketing materials.

• Archive all critical documents and establish a database and strong follow-up system for Marketing department Archives.

ADMINISTRATIVE SUPPORT TO DEPARTMENT PROJECTS AND TASK FORCES

• Support Marketing department by handling necessary administrative tasks in department projects such as data entry to a database, file preparation, etc.

• Participate to relevant task forces as Marketing Department Representative.

Expertise:

• Education: University degree (or last year student).

• Experience: at least 1 years of experience in a similar secretarial role.

• Fluency in English and Russian,

• Efficient Computer Skills (Word, Excel, PowerPoint).

The base pay for this position is

N/A

In specific locations, the pay range may vary from the range posted.

JOB FAMILY:Marketing Support

DIVISION:EPD Established Pharma

LOCATION:Kazakhstan > Almaty : 1 Yedil Yergozhin Street

ADDITIONAL LOCATIONS:

WORK SHIFT:Standard

TRAVEL:Not specified

MEDICAL SURVEILLANCE:Not Applicable

SIGNIFICANT WORK ACTIVITIES:Not Applicable