This role will report to the Senior Manager, Marketing in an administrative and supporting role with the focus on coordinating logistics for trade show attendees, coordinating internal calendars and spreadsheets for events (internally and industry events), support administratively with company sponsored events (industry and internal events), support in tracking and documentation prep for Clinical Team events (training) and other projects as needed. This is a full-time role, on-site based in Baldwin, NY with the expected office move to Woodbury, NY, by year-end 2026.
Primary Responsibilities
- Support tradeshow coordination with pre- and post-conference actions including registrations, travel plans, ordering equipment/supplies (i.e. carpet, lead retrieval, etc.), maintain calendars/spreadsheets for events and promotional items for KOL’s.
- Assist Sales Team with lead follow-up correspondence from Labs and industry events.
- Coordinate the full cycle process for Representative Training Events with cross functional department.
- Support Clinical team in tracking data to include maintaining (input and update) information on status of cases and doctors.
- Support Clinical team with bio skills lab session by supporting the lab manager as point of contact for general requests, tracking and maintaining information on maintain master schedule for company-wide labs and support in generating certificates and tracking for all lab attendees.
- Handle miscellaneous administrative duties including answering phones, scheduling meetings, making copies, collating sorting, unpacking marketing material, scheduling meetings/lab sessions, counting marketing material inventory, cover reception desk as backup support, etc.
- Keeping track of marketing product inventory.
- Support members of the Marketing team (creative and social media) in administrative support to their projects/initiatives.
- Complete other projects and duties as assigned.
Qualifications:
- High School diploma or GED Required.
- Bachelor’s degree in marketing, communications, public relations or related field preferred.
- Minimum 1-year experience in marketing, medical device industry a plus.
- Proven success in managing multiple projects and prioritizing tasks effectively.
- Exceptional communication (both written and verbal).
- Basic understanding of working with a budget and accounting.
- Proven success with troubleshooting and providing excellent support for resolution.
- Ability to work independently and collaborate effectively cross functionally within the organization including executive leadership.
- Detail oriented and excellent follow through abilities are essential
- Self-motivation with a proactive, problem-solving mindset is required.
- Computer skills: Solid experience with MS Office, Canva, Internet, Adobe and CRM/ERP programs.
Other Requirements
- Must be able to lift up to 25 pounds on a regular basis.
- This is an on-site role based in Baldwin, NY with the expectation for the role to be moved to our Woodbury location on or before December 31, 2026.
Salary range is $48,000- $55,000/annual USD base.
An employment offer is based on the candidate's professional experience, specialty, skillset, education, geography, related licenses or certifications, and other business needs. The compensation range indicated does not include other forms of compensation or benefits.
We value the diversity of our team and inspire creativity in our innovation. elliquence proudly provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state and local laws.
We are committed to working with and providing reasonable accommodation to individuals with disabilities. If you need any reasonable accommodation due to a disability for any part of the application process, please email [email protected].
Skills Required
- High school diploma or GED
- Minimum one year of experience
- Experience in marketing; medical device industry experience is a plus
- Ability to manage multiple projects and prioritize tasks effectively
- Exceptional written and verbal communication skills
- Basic understanding of budgets and accounting
- Troubleshooting and resolution-support skills
- Ability to work independently and collaborate cross-functionally, including with executive leadership
- Detail orientation and excellent follow-through
- Self-motivation and proactive problem-solving mindset
- Solid experience with Microsoft Office, Canva, Internet, Adobe, and CRM or ERP programs
- Bachelor's degree in marketing, communications, public relations, or a related field
- Ability to lift up to 25 pounds regularly
- Ability to work on-site in Baldwin, NY, with relocation to Woodbury, NY expected by December 31, 2026
What We Do
Since Doctor Irving Ellman’s breakthrough discovery of elliquence’s proprietary Radiowave technology (1959), the medical world has embraced the proprietary energy source for the precision it affords. elliquence celebrates its extraordinary lineage; a 50 year heritage of technological distinction and global presence in the fields of neurosurgery, endoscopic spine, orthopedic and pain management. Our vision has been to partner with the medical community and develop innovative, high quality, cost-effective products benefiting patients, doctors and medical facilities. In recognition of Doctor Irving Ellman, we have incorporated his initials into our mission statement, offering “Innovative Excellence” to the medical community. Our mission is to improve the surgical intervention by way of ‘healthy tissue preservation,’ which results in less trauma, minimized scar tissue formation, reduced post-operative pain and an early return to a productive lifestyle. Our goal is to achieve our mission by working with the medical community and staying abreast of procedural advancements that can benefit from elliquence’s technology. Our expertise and focus on Radiowave solutions for neurosurgery, endoscopic spine, orthopedic and pain management are the key to what we believe is an extremely bright future for our company. Thank you for visiting our website and taking the time to learn more about what ellliquence has to offer.
