Marketing Admin

It's fun to work in a company where people truly BELIEVE in what they're doing!

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Job Description

A. Administrative Support

• Coordinate with Finance, Procurement, and Legal team in creating purchase orders for related vendors

  • Procurement Request, including PR, GR, PO, Agreement, PO Form, PO/Non PO Form - all Oracle related requests to be handled according to regulation and stated process.

  • Legal review: Working with the Legal team to get reviewed contracts for marketing / non-trade vendors.

  • Invoicing processes, including: Allocadia, Oracle, Platform Dashboard Check, sometimes also follow up with vendors regarding different final numbers with the dashboard on daily or weekly basis.

  • Update with the Finance Team regarding overdue invoices and tax invoices correction.

• Review and handle payment documents.

• Submit Master Agreement for some new vendor and following up to procurements.

• Manage all required docs from both internal & external parties.

• Filling accrual and invoice forms with main stakeholders (Marketers as budget owners)

• Make a record of the budget spent on every campaign to make sure we are on track including but not limited to ROAS tracking and SSOT tracking for all media spending.

• Support marketing team in administrative and on-the-ground handling.

B. Data management - data submission & storage

• Demonstrate accuracy, eye in detail, and effective management of partner data entry to extranet

• Responsible for data integrity and accuracy of vendors / partners / operators details

• Properly store relevant documents such as partner agreement, sign up form, etc in online & offline forms. Scan all relevant docs to finance for payment process

C. General Admin & Marketing Support

• Providing general administrative support for all marketing teams and related programs – this could include proof-reading, program support, vendor acquisition (liaise with Procurement), and other general administration.

• Sourcing vendors/agencies for merchandise production, activation, media placement

• Managing the inventory of merchandise

• Supporting other ad-hoc projects (community, activation, co-branding projects)

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Requirements

• Open for fresh graduates, having previous marketing work experience of one year is prefered

• Preferably to have a bachelor degree in Accounting background with a good understanding on Excel and computer program literate (as they will work in Oracle, GDS, Reporting Tools, Procurement System)

• Proficient with Microsoft Office, Excel formula and accounting practices.

• Good communication skill to work with other department stakeholders (intermediate level English)

• Strong data analytical and organizational skills

• Knowledge of XML database management systems (excel) as they will play with big data

• Good numerical and ledgering skills.

• The ability to work quickly, discipline under pressure and to meet deadlines.

• Up-to-date knowledge of technology and the Data Protection Act.

• Ability to work well in a fast paced environment, and high willingness to learn

• Great eye in details, self-driven, love challenges, proactive, escalate to line manager whenever necessary

• Flexible, fast learner, and quickly adapt to the latest guidelines/changes on the policy and procedure

• Basic knowledge in digital marketing and social media would be a plus point.

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If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!