Manning Operations Support

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

About Us                                                                          

Wilhelmsen Ship Management is one of the world’s largest third-party ship managers originated from Oslo, Norway with a portfolio of more than 450 vessels, a pool of more than 14,000 seafarers and over 900 shore-based employees all over the world. Our employees are working with a comprehensive global maritime group providing over half of the merchant fleet with essential products and services, along with supplying crew and technical management to the largest and most complex vessels ever to sail.

We offer a culture and vibrant work environment of strong leadership, collaborative, career development, work-life balance and a job that is both challenging and stimulating. All team members are empowered with the freedom to influence each other as long it complies with our Company’s values and vision.

What You'll Responsible For:

To assist line manager in WSM Manning Network Audit Management through:

• Liaise with Audit Parties for scheduling and performance of internal audits;

• Follow up with internal audit findings and close-outs;

• Managing internal audit findings in DOCMAP;

• Maintenance of audit reports in SharePoint.

• To support with periodical or ad-hoc data extracts from the Crew Management System that will form basis for KPI and other performance analysis tools;

• Support with ad-hoc tasks related to CMS admin

• Support with crewing related document management systems and tasks;

• Be the custodian and monitor validity of all certificates (copies) received from the Manning Offices and IMTC for any accreditation by authorities, classification societies etc;

• Other assignments as given by line manager related to administration and the operation of WSM Marine Personnel business area.

• Support department’s digital initiatives including implementation and monitoring

• Support Industrial relations Asst. manager in communication with various unions and authorities in matters relating to CBA and seafarers’ surveys

• Support Audit function of suppliers and manning agents

What Experience and Skills Required:

• A bachelor's degree in Maritime Studies, Business Administration, Accounting, Human Resource Management, or any related field.
• Minimum 2–3 years of relevant experience in internal auditing, preferably within a commercial or maritime office environment.
• Prior exposure to internal auditing processes, with the ability to assist and gradually progress toward independent audit execution
• Strong communication skills, with the confidence to ask audit-related questions and engage with officers from other regions during audits Detail-oriented, organized, and capable of handling both audit responsibilities and general administrative support within the Marine Personnel function
• Ability to collaborate across departments and adapt to working in a multinational team environment
• Certification as an auditor is preferred.

*Only shortlisted candidates will be contacted

Become a valued member of our team, where every day presents new opportunities for learning and development. Sound interesting? Click "APPLY" now to embark on a rewarding career journey!