The Role
Owns federal, state, and local tax filings, payroll compliance, multi-state registrations, reconciliations, notices, audits, and penalty abatements. Runs or oversees payroll for W-2 employees and consultants, manages payroll providers, maintains compliance calendars, tracks tax law changes, and supports government-contract tax certifications. The role requires an active CPA license, extensive hands-on U.S. multi-state tax and payroll experience, and onsite work in Ahmedabad on the U.S. Eastern Time shift.
Summary Generated by Built In
About Dash and the role
Skills, tools and KPIs
Dash Technologies Inc. is a Dublin, Ohio–based IT staffing and software engineering firm. We place W-2 and 1099 consultants with state, local, education and federal government clients across 28+ states through MSP/VMS partnerships, and we are expanding fast into AI services.
This hands-on CPA role prepares and files every federal, state and local tax and payroll return Dash makes – the person does the work, not supervises it. Each new placement in a new state creates new withholding, unemployment and sometimes local tax obligations, and every public-sector contract depends on Dash staying in good tax standing. The manager keeps Dash filed, paid, registered and audit-ready in every jurisdiction where we operate, with zero penalties and no contract delays caused by tax status.
Key responsibilitiesFederal (IRS) filings- Own quarterly Form 941 and annual Form 940 (FUTA), including deposit schedules through EFTPS.
- Produce and file W-2/W-3, 1099-NEC/1099-MISC and 1096 on time; manage corrections (W-2c, 941-X).
- Manage ACA reporting (1094-C/1095-C) if Dash meets the threshold, and support Form 5500 for any retirement plan.
- Prepare workpapers for the corporate income tax return and quarterly estimates; coordinate filing with the external CPA.
- Respond to IRS notices within deadline and keep a notice log to closure.
- File state income tax withholding returns and annual reconciliations in every state where Dash has W-2 employees.
- File state unemployment (SUI) quarterly wage reports and payments; track and protest SUI rate notices.
- Manage local and municipal taxes, including Ohio municipal income tax (RITA/CCA and city filings) and other local withholding.
- Handle state business taxes: franchise, gross receipts and commercial activity taxes, sales/use tax and annual reports.
- Monitor nexus as consultants start in new states; open withholding and SUI accounts before the first payroll.
- Obtain tax clearance and good-standing certificates needed for state contract bids, renewals and vendor registrations.
- Respond to state notices and audits; drive penalty abatement where possible.
- Run or oversee payroll for internal staff and W-2 consultants across all states, on the agreed pay cycle.
- Reconcile timesheets from VMS/MSP portals to payroll; ensure correct work-state and resident-state withholding, including reciprocity.
- Administer garnishments, benefit deductions, new-hire reporting and year-end payroll close.
- Manage the payroll provider relationship and its tax filing service; verify every agency filing it makes on Dash's behalf.
- Reconcile payroll tax liabilities to the general ledger monthly.
- Maintain one master compliance calendar of every federal, state and local filing, with owner and due date.
- Keep a jurisdiction register of all tax account numbers, logins and registrations, aligned with the state-registration owner in Pre-sales & Compliance.
- Report monthly to the CEO on filings made, notices open, penalties and upcoming obligations.
- Track rule changes (new state taxes, rate changes, remote-work rules) and brief leadership on impact.
- Support W-9s, tax certifications and SAM.gov tax representations for federal and SLED contracts.
- Active CPA license (US state board), with a Bachelor's or master's in accounting.
- 5+ years of hands-on experience preparing and filing US tax returns – federal, multi-state and payroll – including at least 2 years handling multiple states at once. Candidates who only reviewed or supervised others' work will not qualify.
- Direct experience filing 941, 940, W-2/1099, state withholding and SUI returns.
- Working knowledge of state business taxes (franchise, gross receipts, sales/use) and municipal income tax.
- Track record resolving IRS and state notices and penalty abatements.
- Willing to work onsite in Ahmedabad on the US Eastern Time shift, meeting hard statutory deadlines and owning filings end to end.
- Experience in IT staffing or professional services with hourly W-2 consultants placed through MSP/VMS programs.
- Exposure to government contractor requirements: tax clearance certificates, SAM.gov, state vendor registrations.
Skills: precise and deadline-driven, strong reconciliation skills, clear written communication with agencies and leadership, able to work independently in a small team.
Tools: a major payroll platform (ADP, DEEL or similar), QuickBooks or another GL, EFTPS and state tax portals, advanced Excel; ATS/VMS timesheet exports a plus.Skills Required
- Active CPA license issued by a U.S. state board
- Bachelor's or master's degree in accounting
- At least 5 years of hands-on experience preparing and filing U.S. federal, multi-state, and payroll tax returns
- At least 2 years of experience handling multiple states simultaneously
- Direct experience filing Forms 941, 940, W-2, 1099, state withholding, and SUI returns
- Working knowledge of state business taxes, including franchise, gross receipts, sales/use, and municipal income taxes
- Experience resolving IRS and state notices and pursuing penalty abatements
- Willingness to work onsite in Ahmedabad on the U.S. Eastern Time shift
- Experience in IT staffing or professional services with hourly W-2 consultants placed through MSP/VMS programs
- Exposure to government contractor requirements, including tax clearance certificates, SAM.gov, and state vendor registrations
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The Company
What We Do
Dash Technologies Inc. is a software development and IT services company that helps businesses modernize, scale, and grow. It builds enterprise-grade mobile, web, and custom software, while specializing in device engineering and AI/ML analytics. The company also develops healthcare products and describes its work as transforming healthcare delivery globally for organizations across multiple industries, combining technology expertise with customer-focused support.
