Manager, Supply Chain PMO & Executive Support

Key Responsibilities

1. Project Management Office (PMO)

Strategic Project Management

• Lead and coordinate Supply Chain strategic projects across Procurement, Logistics, Operations, Customer Service, Warehousing, and Continuous Improvement.
• Establish project governance frameworks, project tracking tools, and reporting mechanisms.
• Develop project charters, implementation plans, milestones, risk registers, and stakeholder communication plans.
• Monitor project progress and ensure timely escalation of risks and issues.
• Drive accountability and follow-up of project deliverables across functional teams.
• Support post-implementation reviews and benefit realization assessments.

Portfolio Management

• Maintain the Supply Chain project portfolio and strategic initiative roadmap.
• Prioritize projects based on business value, resources, and strategic alignment.
• Monitor project financials, resource allocation, and implementation timelines.
• Prepare project status reports for senior management reviews.

Continuous Improvement

• Identify opportunities to enhance operational efficiency and supply chain performance.
• Support Lean, Six Sigma, digitalization, and automation initiatives.
• Facilitate best-practice sharing across business units and regions.

2. Executive Support to VP Supply Chain

Executive Administration

• Manage and prioritize the VP Supply Chain's calendar and meeting schedules.
• Coordinate domestic and international travel arrangements.
• Organize leadership meetings, executive reviews, conferences, and team events.
• Prepare meeting agendas and briefing materials.
• Record and distribute meeting minutes and action trackers.

Executive Communication

• Draft and review executive communications, presentations, announcements, and reports.
• Support preparation of leadership presentations for Board, Regional Leadership Team, and Management Meetings.
• Coordinate communication between the VP and key stakeholders across regions and functions.
• Ensure timely follow-up on action items and strategic decisions.

Business Planning Support

• Coordinate annual budgeting, strategic planning, and business review processes.
• Consolidate inputs from functional leaders and prepare executive summaries.
• Support monthly and quarterly business performance reviews.

3. Performance Management & Reporting

• Track Supply Chain KPI dashboards and scorecards.
• Monitor and analyze operational performance indicators.
• Consolidate reports from Procurement, Logistics, Customer Service, Inventory, and Operations teams.
• Provide management insights and recommendations to leadership.
• Support preparation of monthly operational and financial review reports.

Key metrics may include:

• OTIF (On-Time-In-Full)
• Inventory Turns
• Working Capital
• Logistics Cost
• Procurement Savings
• Safety Performance
• Customer Service Levels

4. Governance & Stakeholder Management

• Coordinate governance reviews and leadership meetings.
• Drive action tracking and accountability across functional teams.
• Serve as liaison between Supply Chain leadership and other departments.
• Support compliance with internal policies and project governance standards.
• Ensure proper documentation and record management.

5. Special Projects

• Support acquisitions, integrations, network optimization, and transformation initiatives.
• Conduct business case analyses and project feasibility assessments.
• Lead strategic assignments delegated by the VP Supply Chain.
• Represent the VP Supply Chain in designated meetings and projects when required.

Qualifications

Education

• Bachelor's Degree in Supply Chain Management, Logistics, Engineering, Business Administration, Finance, or related discipline.
• MBA is an advantage.

Experience

• Minimum 5-8 years of experience in Project Management, PMO, Supply Chain, Operations, or Business Management.
• Experience working closely with senior executives or leadership teams.
• Experience managing cross-functional and regional projects.

Technical Skills

• Advanced Microsoft Excel and PowerPoint skills.
• Strong knowledge of Power BI and reporting tools.
• SAP or ERP experience preferred.
• Project Management software experience (MS Project, Smartsheet, Monday.com, etc.).

Certifications (Preferred)

• PMP
• Prince2
• Lean Six Sigma Green Belt / Black Belt

Competencies

Leadership

• Strategic thinking
• Business acumen
• Decision-making capability

Project Management

• Planning and organization
• Change management
• Risk management

Communication

• Executive-level presentation skills
• Stakeholder engagement
• Influencing and negotiation

Personal Attributes

• Highly organized and detail-oriented
• Proactive and self-driven
• Ability to manage multiple priorities
• High level of professionalism and confidentiality