Manager Research Administration

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

The Manager of Research Administration reports to a Director of Research Administration in the Office of Sponsored Programs Administration. This position is responsible for providing overall management of defined research areas including team personnel supervision, complex pre-award and post-award functions for all federal and non-federal grants and contract proposal preparation and approval, establishment of account infrastructure, management of financial transactions, preparation of regular reporting on status of funding and approval of research expenditures. May partner with the Director of Research Administration in strategic planning for defined research areas as well as overall Research Administration. This position has signature authority for the institution.

Job Description:

Primary Responsibilities:

1. Manages Research Administrators of all levels and/or Grant Specialists, delegates and prioritizes workflow of assigned research area. Mentors and plays the lead role in training new Research Administrators across defined research areas and is responsible for annual performance evaluations. (essential)

2. Oversees the submission and monitoring of grant proposals for direct reports, and to support the team(s) as needed.  Manager also coordinates and supports the preparation of grant proposals for areas of responsibility. (essential)

3. Manages a smaller /complex portfolio (e.g., Chairman/Chief). Manages budgets for federal and non-federal research grants, contracts and sub-contracts. Manager will oversee post award work in their areas of responsibility such as working with Principal Investigators and Program Managers to submit written and electronic requests for unobligated balance carryforwards, change of Principal Investigators, no cost extensions, relinquishing statements and any other federal Grants Management Specialist requests.

4. Oversees the onboarding of new faculty recruits and off boarding of faculty across the team(s). Delegates specific tasks to direct reports when feasible and collaborates with Financial Analyst, department staff and ancillary departments to ensure smooth transition of information, people and equipment. (essential)

5. Collaborates with the RAD to help organize the annual HMFP salary projection for defined areas of management and works with Departments to ensure salary commitments have been met.

6. Provides additional support to Research Administrative Director and Principal Investigators on special projects as necessary. May take on additional responsibilities in the absence of a Research Administrative Director. (essential)

7. Primary oversight auditing of research administrator performance in areas such as, effort reports, deficit management and pre-award database and subcontract management.  Reports to PI and Research Administrative Director any unusual or non-compliant issues. (essential)

8. Participates in the development of a Research community-wide orientation program. Maintains necessary information and periodically updates information based on changing Medical Center or regulatory policy changes. Works with Research Administrative Director, Chiefs and/or Principal Investigators to conduct orientation for new faculty and fellows as well as research and support staff. (essential)

9. Has the authority to direct and support employees daily work activities. Has the direct responsibility to undertake the following employment actions: hiring, termination, corrective action and performance reviews. Direct Reports: 2 or 3.

Required Qualifications:

1. Bachelor's degree required.

2. 5-8 years of related work experience and 2 years of supervisory/management experience required in a research environment. 7 years of research administration experience including supervisory experience may substitute for degree.

3. Knowledge of grants management, budget preparation, financial management principles and regulatory requirements.

4. Experience with computer systems, including web-based applications and some Microsoft Office applications, including Outlook, Word, Excel, PowerPoint or Access.

Competencies:

Decision Making: Ability to make decisions that are guided by precedents, policies and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area.

Problem Solving: Ability to address problems that are highly varied, complex and often non-recurring, requiring staff input, innovative, creative, and Lean diagnostic techniques to resolve issues.

Independence of Action: Ability to set goals and priorities for functional area. May make recommendations for department policies, practices and programs. Director(s) provides broad guidance and overall direction.

Written Communications: Ability to communicate complex information in English effectively in writing to all levels of staff, management and external customers across functional areas.

Oral Communications: Ability to verbally communicate complex concepts in English and address sensitive situations, resolve conflicts, negotiate, motivate and persuade others.

Knowledge: Ability to demonstrate broad and comprehensive knowledge of theories, concepts, practices and policies with the ability to use them in complex and/or unprecedented situations across multiple functional areas.

Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.

Customer Service: Ability to lead operational initiatives to meet or exceed customer service standards and expectations in assigned unit(s) and/or across multiple areas in a timely and respectful manner.

Social/Environmental Requirements:

Work requires close attention to task for work to be accurately completed. Intermittent breaks during the workday do not compromise the work.

Work is varied every day and the employee needs to be adaptable to respond to these changes and use independent judgment and manage priorities.

No substantial exposure to adverse environmental conditions.

Health Care Status:  NHCW: No patient contact.- Health Care Worker Status may vary by department.

Sensory Requirements:

Close work (paperwork, visual examination), Color vision/perception, Visual monotony, Visual clarity <3 feet, Conversation, Telephone.

Physical Requirements:

Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally. This job requires constant sitting, frequent Power Grasping using one hand, Fine Manipulation using one hand, Keyboard use.

Pay Range:

$100,006.00 USD - $140,005.00 USD

The pay range listed for this position is the annual base salary range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. 

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.Equal Opportunity Employer/Veterans/Disabled