Manager, Project Administration

Who You Are:

The Project Administration Manager is responsible for end‑to‑end ownership of the Development Project Administration function. This role leads staffing, capacity management, assignment policy, and governance for project administration across the development portfolio. The Manager ensures the organization can scale sustainably while maintaining compliance, consistency, and risk management across all projects.

This is a people‑leader role with full accountability for team performance, workload sustainability, standards enforcement, and cross‑functional alignment.

What You Will Do:

Team Leadership & Capacity Management

• Lead, develop, and manage the Project Administration team (Project Administrator I and Senior / Lead)
• Own staffing models, hiring plans, onboarding, and training completion
• Forecast capacity vs. development pipeline; proactively identify coverage risks
• Conduct performance management, coaching, and career development

Portfolio Governance & Assignment Policy

• Own and enforce project classification and assignment standards
• Approve exceptions related to Federal / SSO stacking, special assignments, and constraint scenarios
• Ensure clear ownership activation and handoff rules across project lifecycles
• Serve as the single accountable owner for Project Admin coverage and risk management

Systems & Standards Ownership

• Own Autodesk Construction Cloud (ACC) governance for Development
• Ensure consistent configuration, access controls, and compliance across all projects
• Partner with Business Systems, IT, and Development leadership on tool enhancements and adoption

Cross‑Functional Leadership

• Act as the primary interface between Project Administration and:
  • Development PM leadership
  • Development Planning
  • Project Controls and Capital teams
• Communicate risks, trends, and capacity constraints to senior leadership
• Support continuous improvement and scale readiness initiatives

What You Will Need to Be Successful:  

·         7+ years of project administration, project controls, or related experience

·         Prior experience leading teams or managing functional capacity

·         Deep familiarity with PMIS platforms (Autodesk Forma preferred)

·         Strong operational judgment and risk management capability

·         Proven ability to operate across ambiguity and scale environments

Nice to Have: (Preferred Qualifications, Education, Experience, Certifications) 

·         Experience supporting large, multi‑site capital programs

·         Prior exposure to regulated or Federal project requirements

·         Experience building or scaling centralized support teams

Other Key Skills: (KSAs)   

·         Leadership and accountability

·         Policy design and enforcement

·         Resource planning and forecasting

·         Executive communication

·         Change management

#LI-SM1

We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action.  We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings.  We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law.  We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or discrimination claim.

The "Know Your Rights" Poster is included here:

Know Your Rights (English)

Know Your Rights (Spanish)

The pay transparency policy is available here:

Pay Transparency Nondiscrimination Poster-Formatted

QTS is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to [email protected] and let us know the nature of your request and your contact information.