The Role
Manages end-to-end bi-weekly payroll, benefits, pension administration, statutory remittances, reconciliations, employee onboarding and offboarding, and year-end audit readiness for approximately 700 employees. Maintains payroll and benefits records, resolves discrepancies, supports employees and providers, and ensures data integrity through Dayforce and Excel. The role also documents procedures, strengthens internal controls, provides staff guidance and training, and supports process improvements and automation.
Summary Generated by Built In
The YMCA of Northeastern Ontario has been serving our local communities for over 180 years and we are committed to supporting our local families, children, adults, youth and seniors in our various programs and services today.
At the YMCA, our values and purpose drive everything that we do. As a charity, we’ve championed values of empathy, health, trustworthy, inclusiveness, respect and responsibility. Helping people develop a healthy spirit, mind and body and inspiring a sense of social responsibility is the cornerstone of our legacy of caring.
To learn more about our programs and services offered please visit our website.
To learn more about our programs and services offered please visit our website.
This job posting is for an existing vacancy and is intended to fill a current position within our organization.
We are currently looking for a Manager, Payroll & Benefits to join our team of committed professionals. This Full-time position within the Association is housed at the YMCA of Northeastern Ontario’s Durham location in Sudbury.
The Manager, Payroll & Benefits reports to the Controller and leads payroll, benefits, and pension administration for approximately 700 employees across the Association, coordinating multiple bi-weekly payroll processes through Dayforce.
The role ensures accurate, timely payroll and benefits administration, supports employees throughout onboarding and offboarding, and provides the Controller with documented assurance over payroll liabilities and year-end audit readiness. Working with People & Culture, Business Partners, Business Units, and providers, the incumbent strengthens benefits awareness, maintains confidential records and procedures, and leverages Dayforce to improve service, data integrity, and processing efficiency.
START DATE: As soon as possible
LOCATION: Sudbury, ON
RATE OF PAY: $65,000-$70,000 annually. Compensation will be commensurate with the successful candidate’s relevant education, experience, and qualifications.
HOURS: 40 per week, with some evenings and occasional weekends.
What You’ll Do
- Lead multiple bi-weekly payroll processes for approximately 700 employees through Dayforce. Maintain employee payroll profiles, processing calendars, and checklists; validate time and attendance, earnings, deductions, retroactive adjustments, exceptions, and approvals to ensure accurate, timely pay
- Reconcile and process statutory remittances, provincial taxes, and collective bargaining obligations accurately and on time
- Coordinate payroll and benefits onboarding and offboarding with People & Culture and Business Units, including employee setup, enrolments, changes, final pay inputs, and benefit updates. Support timely preparation, review, issuance, and amendment of Records of Employment (ROEs)
- Administer employee pension programs and the Manulife relationship, ensuring accurate records and timely remittances
- Manage the Employee and Family Assistance Program (EFAP), SunLife health and dental benefits, and provider relationships. Maintain accurate eligibility, enrolments, coverage changes, leaves, terminations, deductions, and remittances
- Reconcile monthly benefit premium statements to payroll enrolments, coverage levels, deductions, and employee recoveries; investigate discrepancies and coordinate corrections with People & Culture and providers
- Maintain detailed worksheets showing the composition of each payroll liability balance and reconcile payroll and benefit accounts to Dayforce source data and the general ledger. Document reconciling items and their resolution to provide the Controller with assurance over
- Provide guidance on pay, deductions, adjustments, and reporting
- Coordinate benefits training and information sessions with Business Partners, Business Units, and providers so staff understand available benefits and how to access them
- Partner with People & Culture and Dayforce support to maintain data integrity, resolve processing issues, test updates, and leverage workflows, reporting, and employee self-service. Support process improvements and AI automation with appropriate validation, approvals, and protection of employee information
- Maintain confidential payroll and benefits records and current procedures covering Dayforce workflows, validation, approvals, reconciliations, exception handling, and records retention. Document backup instructions to support consistent processing and continuity
What You’ll Bring
- College diploma or University degree in Finance, Accounting, Business Administration or a related field an asset; an equivalent combination of relevant education and hands-on experience may be considered
- Payroll Compliance Professional (PCP) designation from the National Payroll Institute required
- Payroll Leadership Professional (PLP) designation preferred
- Three to five years (3-5) of progressively responsible experience in hands-on payroll processing and management of payroll routines, including ownership of end-to-end payroll cycles, processing calendars, validation, approvals, exception resolution, remittances, and year-end reporting
- Preferred experience in not-for-profit organization
- Demonstrated experience coordinating multiple bi-weekly payroll processes for a workforce of comparable size and complexity
- Experience administering benefits and pension programs, reconciling premium statements and employee recoveries, preparing payroll liability worksheets tied to source data and the general ledger, supporting year-end audits, and documenting payroll procedures and backup routines
- Strong Dayforce application skills and advanced Excel skills to validate source data, prepare liability composition worksheets, and reconcile payroll to the general ledger.
- Working knowledge of payroll requirements, statutory remittances, ROEs, benefits and pension administration, and confidential employee records.
- Strong understanding of payroll accounting, internal controls, reconciliations, and audit documentation.
- Exceptional written, oral, interpersonal, and presentation skills and the ability to effectively interface with senior management and staff
- Bilingualism in both official languages an asset
- Current and satisfactory Police Record with Vulnerable Sector Check
What We Offer
As a charity and community-based organization, we know how important connection and wellness is, and we offer a workplace that invests in people. We provide:
- Free YMCA membership for you + your family
- Discounts on camps, child care, and recreation programs
- Paid vacation + personal/sick days
- Comprehensive health & dental, including vision + wellness supports (chiro, massage, mental health, naturopathy & more!)
- Employee & Family Assistance Program with counselling, coaching, legal + financial supports
- Life, disability, and accident insurance coverage
- YMCA Federation Pension Plan
- Mileage reimbursement
- Team events + staff recognition
- Learning & development opportunities
- Explore different YMCA roles and career paths
- Flexible hours + hybrid work options (role dependent)
HOW TO APPLY
If you would like to work in a family friendly environment, please apply, by website only, with a cover letter and resume by November 16, 2026 to the attention of the Personnel Committee.
Please ensure that your cover letter and resume both specify the job title of the position that you are applying for.
All applicants are thanked for their interest in this position. However, only those selected for an interview will be contacted. If contacted and you require a disability related accommodation in order to participate in the recruitment process, you must advise the Human Resources Department.
Please note that successful candidates will be required to submit a current and satisfactory Police Record with Vulnerable Sector Check for review prior to starting employment. Police records are reviewed on an individual basis, and any offences are considered in relation to the nature of the position and its responsibilities, particularly in working with children and vulnerable populations. A positive record does not automatically disqualify a candidate from employment.
Please note that candidates invited for an interview will be required to submit three professional references.
YMCA of Northeastern Ontario is an equal opportunity employer that is dedicated to maintaining a fair and equitable work environment. All of our employees and job applicants will be promoted or employed solely on the basis of their abilities and qualifications.
Educational credentials completed outside of Canada require an Educational Evaluation along with your credentials. If you do not have an evaluation document, please visit https://www.wes.org/ca/. or https://www.icascanada.ca. Applications submitted without an evaluation document may not be considered.
Skills Required
- College diploma or university degree in Finance, Accounting, Business Administration, or a related field, or equivalent education and hands-on experience
- Payroll Compliance Professional (PCP) designation from the National Payroll Institute
- Payroll Leadership Professional (PLP) designation
- Three to five years of progressively responsible hands-on payroll processing and payroll routine management experience
- Experience owning end-to-end payroll cycles, processing calendars, validation, approvals, exception resolution, remittances, and year-end reporting
- Experience in a not-for-profit organization
- Experience coordinating multiple bi-weekly payroll processes for a workforce of comparable size and complexity
- Experience administering benefits and pension programs
- Experience reconciling premium statements and employee recoveries
- Experience preparing payroll liability worksheets tied to source data and the general ledger
- Experience supporting year-end audits and documenting payroll procedures and backup routines
- Strong Dayforce application skills
- Advanced Microsoft Excel skills
- Working knowledge of payroll requirements, statutory remittances, Records of Employment, benefits and pension administration, and confidential employee records
- Strong understanding of payroll accounting, internal controls, reconciliations, and audit documentation
- Exceptional written, oral, interpersonal, and presentation skills
- Bilingualism in both official languages
- Current and satisfactory Police Record with Vulnerable Sector Check
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The Company
What We Do
YMCA of Northeastern Ontario is a nonprofit charitable organization serving North Bay and Greater Sudbury. It strengthens communities and helps individuals lead healthier lives through health and fitness, aquatics and swimming, child care, youth and community programs, employment services, and immigrant services. Its mission emphasizes personal growth, community involvement, leadership, and development of spirit, mind, and body while supporting local families, adults, and seniors.
