Global Payroll & Benefits Manager

Mecka AI is building the data infrastructure layer for robotics and embodied AI.
We design and operate global systems for data capture, data labeling, and hardware-enabled workflows used by leading AI labs and robotics companies to train and validate humanoid and embodied AI systems.
We work closely with frontier robotics teams to bridge real-world data, simulation, learning-based systems, and deployed hardware.

We’re looking for a hands-on Global Payroll & Benefits Manager to own payroll and benefits across Canada and the United States while helping us build the infrastructure to support a growing global team.

This is an end-to-end ownership role. You will ensure our people are paid accurately and on time, administer competitive benefits programs, manage payroll and benefits providers, and build reliable processes that can scale as we add employees, entities and countries.

You’ll work closely with People, Finance, Legal and external partners—including payroll providers, benefits brokers, PEOs and employers of record. The right person is highly detail-oriented, responsive to employees and comfortable moving between day-to-day execution and longer-term process improvement.

• Own end-to-end payroll for employees in Canada and the United States, including multi-provincial and multi-state payroll.

• Coordinate international payroll and contractor payments through employers of record, local providers and global platforms.

• Review and process new hires, terminations, compensation changes, bonuses, commissions, leaves, taxable benefits, deductions and other payroll inputs.

• Ensure accurate and timely tax remittances, statutory filings and year-end reporting, including T4s, Records of Employment, W-2s and other required documentation.

• Manage payroll reconciliations, funding, approvals and post-payroll reporting.

• Partner with Finance on journal entries, payroll accruals, general-ledger reconciliation, budgeting and audits.

• Maintain clear controls, documentation and approval processes so payroll remains accurate, secure and audit-ready.

• Monitor changes to payroll and employment requirements across the jurisdictions where we operate.

• Administer benefits programs across Canada and the United States, including health and dental coverage, retirement programs, life and disability insurance, leave programs and employee perks.

• Lead enrolments, qualifying-life-event changes, terminations, employee communications and ongoing benefits support.

• Manage relationships with benefits brokers, carriers, retirement providers and other vendors.

• Coordinate annual benefits renewals and open enrolment, reviewing utilization, employee needs, cost and market competitiveness.

• Ensure payroll deductions and employer contributions are accurate and reconciled with benefits-provider records.

• Support the development of consistent global benefits principles while accounting for local market and statutory requirements.

• Help evaluate and implement benefits programs as Mecka enters new countries.

• Serve as the internal subject-matter expert and primary employee contact for payroll and benefits questions.

• Own the accuracy of payroll and benefits data across our HRIS, payroll, finance and benefits systems.

• Manage integrations and data flows between platforms, identifying and resolving discrepancies before they affect employees.

• Improve and automate processes to reduce manual work, strengthen controls and support continued growth.

• Develop employee-facing documentation that makes payroll and benefits easy to understand.

• Protect highly confidential employee and compensation information with sound judgment and discretion.

• At least five years of hands-on experience owning payroll and benefits operations.

• Direct experience running payroll in both Canada and the United States.

• Strong knowledge of Canadian federal and provincial payroll requirements, including income tax, CPP, EI, Records of Employment and T4 reporting.

• Strong knowledge of U.S. federal, state and local payroll requirements, including payroll taxes, deductions, wage requirements and W-2 reporting.

• Experience administering Canadian and U.S. benefits and retirement programs.

• Experience managing payroll and benefits vendors, brokers or external service providers.

• Strong reconciliation, reporting and data-management skills.

• Exceptional attention to detail and the ability to meet immovable deadlines.

• A service mindset and the ability to explain complex payroll or benefits issues clearly and empathetically.

• Comfort operating independently in a fast-moving environment where processes are still being built.

• Experience supporting payroll or benefits across additional international markets.

• Experience working with an employer of record or global payroll provider such as Deel.

• Experience with Rippling or another modern HRIS and payroll platform.

• Experience supporting employees across multiple entities and employment models.

• Familiarity with payroll accounting, audit controls, SOC 2 requirements or finance-system integrations.

• Payroll or benefits certification, such as PCP, PLP, CPP, CEBS or Global Payroll Management certification.

• Experience in a high-growth technology

Within your first six months:

• Canada and U.S. payroll runs accurately, on time and with clear controls.

• Payroll, benefits and HRIS data are consistently reconciled.

• Employees receive prompt, clear support when they have payroll or benefits questions.

• Key processes and responsibilities are documented and audit-ready.

• Vendor performance, costs and service levels are actively managed.

• Mecka has a scalable approach for adding employees and entering new countries.

If you don't check every box above but believe you can do the job, we encourage you to apply — we're looking for capability and trajectory, not a perfect checklist match.

We strive to create an inclusive work environment for all; we welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, we will partner with you to meet your needs.

We may use AI-assisted tools to help evaluate applications against the requirements of this role. These tools support our recruiting team in identifying qualified candidates but do not replace human judgment or limit which applications may be reviewed or considered.