Manager, Investments Onboarding & Offboarding

RESPONSIBILITES:

• Coordinate and manage all aspects of onboarding set up for new acquisitions, management transition, development to operation transitions, restructure and refinancing including but not limited to:
• Finalization of respective investment org chart with financial layers, including entity breakdown, leveling, consolidation of accounting entities for return calc, and roll up in a timely manner;
• Asset and investment accounting set up for all key business systems;
• Property/project KPI metrics, including acquisition information, and related party service fee abstract;
• Lease abstracting, collection of legal and insurance documentation;
• Coordinating property tax details with Property Tax Resource (PTR) or Ryan (OneSource);
• Integrate unique transaction details into operational processes, such as escrow holdbacks;
• Oversight of bank account setup, and other operational set up readiness;
• Coordinate with PM, Accounting and Investment to establish reporting requirements as specified in specific co-sponsor/ joint vendor and/or co-investors agreement;
• Assist with operations of all 3rd party managed assets in the first 60 days to ensure all CIM processes are in place and property operations meet CIM requirements.
• Coordinate all aspects of offboarding for investment dispositions including but not limited to:
• Dissolving entities, collection of legal and insurance documentation to buyer, IT system user deactivation, notify Property Tax Resource;
• Integrate unique transaction details into operational processes, such as escrow holdbacks or CIM providing property management services;
• System property status/data update; Ensure all final closing documents are properly saved.
• Maintain and improve upon existing onboarding/offboarding processes, including policy documentation.
• Review and update data tagging for all entities asset level metrics, return calculations, and overall financial reporting.
• Facilitate the integration of assets into accounting process including but not limited to staff training, system set up, application implementation, if applicable, assignment of property level accounting staff.
• Lead kick-off calls for all new acquisitions/management transitions with various department to ensure the respective business plan and structure is communicated to each respective working group to ensure smooth onboarding process.
• Coordinate all key private LP investor reporting requirements, including but not limited to the following:
• Review of LPAs and side letters to understand all unique reporting requirements for 3rd party partners and investors;
• Assist Fund Operations to establish recurring investor reporting tasks in Salesforce;
• Assist Fund Operations on certain escalated investor requests by providing guidance on data source and owners to complete investor requests.
• Assist with accounting set up for any investment org restructure, fund formation, and investor and co-investor onboarding.
• Complete special projects, as needed.
• Being the liaison between legal, Accounting, Property Management, Development Management, Data Governance, and FP&A to ensure legal/reporting structures are appropriate to fit in all needs.
• Read and interpret documents such as instruction manuals, company policies and procedures documents, legal documents such as transaction agreements, leases, formation documents, loan documents, etc.
• Assist with policy, standard operating procedures and process documentation, especially processes around onboarding and offboarding.

EDUCATION/EXPERIENCE REQUIREMENTS: (including certification, licenses, etc.)

• Bachelor’s degree in accounting, finance, or related field.
• Minimum of 5 years investment accounting experience, including financial reporting for fund structures, joint venture partners, co-investors and LP’s. OR Minimum of 5 years of experience in real estate financial services, including acquisition, property due diligence and onboarding of acquisitions for a variety of asset types: commercial, residential, industrial, credit, mixed use, and infrastructure investments
• Public accounting experience preferred.
• Experience with policies and procedures related to asset, finance or accounting operations.
• Industry experience with real estate or private equity preferred.
• Experience in Yardi, Investment Management role preferred.

ABOUT YOU:

• Ability to solve practical problems and continuously identify new ways to improve processes.
• Ability to effectively present information and communicate with other employees of the organization.
• Ability to read, analyze and interpret transaction agreements, financial reports and/or legal documents.
• Ability to respond to common inquiries or complaints from other departments.
• Demonstrated proficiency in Microsoft Office applications including but not limited to Outlook, Excel, PowerPoint, Visio, Yardi, Nexus, AVID, and VTS.