Manager, Lead Executive Assistant

What makes us, us 

Join some of the most innovative thinkers in FinTech as we lead the evolution of financial technology. If you are an innovative, curious, collaborative person who embraces challenges and wants to grow, learn and pursue outcomes with our prestigious financial clients, say Hello to SimCorp! At its foundation, SimCorp is guided by our values — caring, customer success-driven, collaborative, curious, and courageous. Our people-centered organization focuses on skills development, relationship building, and client success. We take pride in cultivating an environment where all team members can grow, feel heard, valued, and empowered. If you like what we’re saying, keep reading!   

Why this role is important to us  

The Lead Executive Assistant provides high‑impact strategic, operational, and administrative support to C-level senior executives within the organisation. Operating with a high degree of autonomy, judgement, and discretion, this role ensures the smooth functioning of executive priorities and organisational workflows.

In addition to supporting C-level senior leaders directly, the Lead EA serves as a manager, offering day‑to‑day leadership, coaching, and operational oversight to a small team of administrative professionals (typically 1–2 FTE). This role sets the standard for high-quality administrative operations and acts as a key enabler of executive and organisational effectiveness.

What you will be responsible for  

Executive Support

• Provide proactive, high‑level executive support including complex calendar management, inbox triage, scheduling prioritisation, and travel coordination.

• Anticipate needs and strategically manage competing priorities to protect executive focus and enhance productivity.

• Prepare, coordinate, and review briefing documents, presentations, and meeting materials.

• Act as a trusted liaison between the executive and internal/external stakeholders, ensuring clear communication and follow‑through.

• Drive preparation and logistics for leadership meetings, off‑sites, and strategic planning sessions.

• Manage sensitive information with utmost confidentiality and professionalism.

Operational Excellence

• Streamline and optimise administrative processes to enhance efficiency across the executive office.

• Support budget tracking, procurement, and expense management.

• Lead special projects and operational initiatives on behalf of the executive; coordinate cross‑functional efforts where required.

• Support executive’s rhythm of business, ensuring deadlines, key deliverables, and governance processes are consistently met.

People Leadership (1–2 Direct Reports)

• Provide day‑to‑day management, coaching, and professional development for a small team of administrative professionals.

• Set clear expectations, establish best practices, and model high standards of performance.

• Oversee workload allocation across the team to ensure balanced capacity and optimal service delivery.

• Conduct performance conversations and partner with People teams on talent development and career growth.

• Cultivate a collaborative, inclusive, and consistently performing team culture.

Stakeholder Management

• Build trusted relationships with internal leaders at all levels, cross-functional partners, and external stakeholders to support executive priorities.

• Serve as a knowledgeable point of contact for information flow into and out of the executive office.

• Influence and coordinate across teams to drive alignment and progress on shared goals.

What we value

• Extensive experience as an Executive Assistant or Senior Administrator supporting C‑suite or senior executives in complex, evolving environments with solid judgment and a commitment to confidentiality.

• Demonstrated ability to triage and sequence competing demands across multiple stakeholders and time zones.

• Strong relationship building, capable of persuading and aligning senior stakeholders without formal authority.

• Effective written and verbal communication, adept at crafting briefs, decks, and executive narratives.

• Navigates ambiguity, anticipates issues and makes impactful decisions, managing priorities without direct supervision.

• Experience managing or coaching administrative professionals, sets expectations, gives feedback and develops capability.

• Advanced proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Excel, SharePoint).

• Solid organisation, coordination, and project execution skills.

• Experience in matrixed or global organisations.

Scope & Impact

Geographic scope: Supports executive operations globally.

Budget Responsibility: Manages and monitors executive office expenses and operational budget elements, ensures compliance with governance standards typical of management level oversight.

Decision Making Authority: Makes independent operational decisions affecting the executive’s priorities and workflow, exercises judgement aligned to a senior specialist and entry level managerial role.

Organisational Impact: Improves executive effectiveness and streamlines workflow efficiency, sets standards and processes that influence multiple teams or functions.

Stakeholder Influence: Represents the executive office with authority, persuades senior leaders, partners, and cross functional teams to ensure alignment and progress on priorities.

Next steps  

Please send us your application in English via our career site as soon as possible, we process incoming applications continually. To make sure you receive our emails please check your junk/spam folder and add SimCorp to the safe list of your e-mail contacts.  

Please note: Only applications sent through our system will be processed.   

At SimCorp, we recognize that bias can unintentionally occur in the recruitment process. To uphold fairness and equal opportunities for all applicants, we kindly ask you to exclude personal data such as photo, age, or any non-professional information from your application. Thank you for aiding us in our endeavor to mitigate biases in our recruitment process.  

If you would like to know more about the job, please contact Alina Wiejak, Senior Talent Acquisition Manager at [email protected]

Who we are  

For over 50 years, we have worked closely with investment and asset managers to become the world’s leading provider of integrated investment management solutions. We are 3,800+ colleagues with a broad range of nationalities, educations, professional experiences, ages, and backgrounds.  

SimCorp is an independent subsidiary of the Deutsche Börse Group. Following the recent merger with Axioma, we leverage the combined strength of our brands to provide an industry-leading, full, front-to-back offering for our clients. SimCorp is an equal-opportunity employer. We are committed to building a culture where diverse perspectives and expertise are integrated into our everyday work. We believe in the continual growth and development of our employees, so that we can provide best-in-class solutions to our clients.

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