Manager, HCP Contracting and Ad Boards

Job Description

General Summary:

The Medical Engagement Operations Manager position will be responsible for managing the HCP contracting process and conducting the planning for Medical Advisory Boards across all disease areas for Global Medical and North America Medical Affairs. This position will collaborate with multiple internal stakeholders, external thought leaders, and external agencies. This position will report to the Sr. Director, Medical Operations.

Key Duties and Responsibilities:

• Submit Contract Request Forms
• Assist in the completion of HCP agreements and requisitions
• Submit HCP invoices and track payments
• Assist in the timely completion of GST reporting and Sub-certification Review
• Ensure required documentation is uploaded into the contracting tool for audit readiness
• Provide project management for Advisory Boards, including scheduling kick-off and planning meetings, creating timelines, managing the virtual and/or onsite vendors, and arranging moderator training.
• Liaise with internal partners to manage contracting, fair market value and global spend reporting
• Ensure advisory board compliance with Regulatory, Legal and OBIE policies assuring audit-readiness
• Work closely with Corporate Services to arrange HCP travel and logistics for in-person advisory boards
• Support compiling the Annual Advisory Board plan
• Prepare status reports and training documents as needed
• Maintain the Medical Operations Advisory Board Teams site
• Maintain the Medical Advisory Board Planning intranet site

Knowledge and Skills:

• Strong interpersonal skills with experience supporting cross-functional teams in matrix environment; skilled at exchanging complex/sensitive information and influencing others to take action.
• Ability to manage multiple priorities and follow tasks through to completion
• Ability to work in a fast-paced, innovative environment while remaining flexible, proactive, resourceful and efficient.
• Excellent ability to solve problems by applying technical experience and guided by precedents; works somewhat independently, escalating issues or engaging senior staff as needed
• Strong verbal and written communication skills
• Ability to work well in teams
• Initiative and the ability to maintain a high level of productivity with minimal supervision
• Proven ability to manage multiple assignments and activities simultaneously
• Strong presentation skills and verbal communication
• Ability to complete goals with allotted timeframes and deliver high-quality results
• Ability to initiate, plan, and complete simultaneous complex projects
• Strong initiative and ability to identify issues and create solutions
• Comfort with interacting with senior management and external thought leaders
• Ability to use Microsoft Office programs (Word, PowerPoint, Excel)
• Familiarity with virtual meeting platforms (Zoom, Within3)
• Strong project management skills

Education and Experience:

• BA/BS with 2+ years pharmaceutical company experience
• Typically requires 4 years of experience working in a project management role in the biotech/pharmaceutical industry or the equivalent combination of education and experience

Pay Range:

$119,520 - $179,280

Disclosure Statement:

Flex Designation:

Remote-Eligible

Flex Eligibility Status:

In this Remote-Eligible role, you can choose to be designated as: 
1. Remote: work remotely five days per week and come into the office on occasion – you’re always welcome on-site; or select 
2. Hybrid: work remotely up to two days per week; or select
3. On-Site: work five days per week on-site with ad hoc flexibility.

Note: The Flex status for this position is subject to Vertex’s Policy on Flex @ Vertex Program and may be changed at any time. 

Company Information

Vertex is a global biotechnology company that invests in scientific innovation.

Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at [email protected]