Manager, Contract Administration

Work Schedule

Environmental Conditions

Job Description

Embrace an outstanding opportunity to join Thermo Fisher Scientific Inc. as a Contract Administration Manager. Our Materials and Structural Analysis Electron Microscopy (EM) business empowers customers to accelerate breakthrough discoveries and resolve global challenges through world-class microscopy workflows. By combining hardware and software expertise in electron, ion, and light microscopy, we are dedicated to supporting a wide range of applications in the life science, material science, and semiconductor markets. Our team is committed to encouraging a collaborative and inclusive environment that drives innovation and success.

• Directly lead the daily operations of the Contract Administration team, which comprises of 8-10 direct reports focusing on the review, evaluation, drafting, and negotiating of sales-related documents, ensuring compliance with corporate, divisional, and legal policies.
• Keep Company and Government policies and Standard Operating Procedures (SOPs) current in the department Playbook.
• Ensure compliance with all other departmental functional procedures, policies, and work instructions, maintaining detailed contract compliance.
• Address partner concerns and ensure clear and detailed resolutions for customer issues.
• Lead team members by delegating tasks, encouraging positive collaboration across Contract Admin, SSOC, and other teams.
• Measure, develop, support, and motivate the team to achieve or exceed established goals.
• Counsel, instruct, and guide the team in supporting Sales and Service by composing proposals for bids, RFPs, RFQs, and managing government and non-Government contracts.
• Track benchmark performance, addressing any benchmarks that fall below target.
• Ensure the activation and current status of all website registrations, portals, and critical government-public websites, including the System for Award Management (SAM).
• Track and maintain compliance requirements for Environmental, Health and Safety, and Quality compliance for customers.
• Support Practical Process Improvement (PPI) methodology and participate in required initiatives.
• Maintain a centralized database for reviewing and managing the workflow of negotiations and final agreements.
• Serve as a back-up for the SSOC Sr. Manager and other team members as needed.
• Perform other duties as assigned.

• Bachelor’s degree in business or legal field, or equivalent experience.
• Requires a minimum of five (5) years of experience in government and commercial contracting as well as contract negotiations.
• Required: At least three (3) years managing a team of five members or more.
• Outstanding judgment in balancing business and commercial needs with potential risks/exposures from customer requests.
• Outstanding written and spoken communication capabilities, showcasing a high level of creativity and persuasive skills.
• Meticulous attention to detail, integrity, intensity, and involvement.
• Established skill in performing effectively within strict timetables and stressful situations, whether individually or in a group setting.
• Effective communication skills with a team-oriented and unifying method of working towards mutual goals and objectives.
• Willingness and adaptability to changes within the work environment, capable of operating in various US time zones and occasionally global time zones.
• Proficiency in the Microsoft Office suite.
• Demonstrated alignment with Thermo Fisher Scientific values – Integrity, Intensity, Innovation, and Involvement.