Manager Company Secretarial Office

MeDirect is a Maltese digital bank, founded in 2004, with over 160,000 clients and operations in Malta, Belgium, and the Netherlands. We offer a wide range of financial services to both retail and corporate clients, including daily banking, savings, mortgages, and corporate services.

We are always on the lookout for determined and hard-working individuals who are eager to take the next step in their career. At MeDirect, we strive to provide an exceptional employment experience, fostering growth, collaboration, and innovation

Role Overview:

We're looking for a detail-driven professional to support our corporate governance and compliance efforts as a regulated credit institution. In this key role, you'll assist the Head of Legal and Company Secretary, document and coordinate Board and committee meetings, including preparation of minutes, prepare governance documents, maintain statutory registers, and act as a trusted point of contact for company secretarial matters.

If you're looking for a role where you can truly add value and be part of a collaborative, high-performing team - this could be the opportunity for you. We’d love to hear from you.

Duties and responsibilities:

• Address corporate governance matters and the compliance obligations of the Company as a regulated credit institution and act as point of contact for the business in respect of company secretary queries
• Provide company secretarial support to the Head of Legal and Company Secretary, as well as the Board and Advisory Board Committees including but not limited to organizing the agenda, the collection, and distribution of supporting documents (electronically and via Diligent Board) and minuting such meetings , acting as deputy for the Company Secretary
• Review and draft necessary minutes, resolutions, agreements and powers of attorney for company secretarial matters
• Assist in establishing and maintaining company secretarial registers such as eCorporate, IMAS or eManex
• Administrative support of the legal team and
• Coordinating with the Group corporate governance team for corporate or regulatory matters
• Any other tasks as may be defined by the Head of Legal

Required knowledge, skills and experience: 

• You hold a bachelor’s Degree in Law, Languages, or equivalent through experience
• Knowledge of the financial services industry is considered a strong asset
• You have at least 2-5 years of experience in a Company secretarial role or relevant experience
• You have an excellent knowledge of English (spoken and written) and Dutch or French. All three are a plus
• You have strong written and oral communication skills
• You are a logical thinker, punctual and able to set priorities
• You have an organisational talent and an eye for detail
• You are a problem-solver, decisive and able to work under pressure of deadlines
• You have Basic IT skills for maintaining the company secretary registers (Diligent Board, DocuSign, Excel and PPT)