Manager, Board of Relations and Special Projects
Position Overview:
The Manager of Board Relations and Special Projects is responsible for delivering on the priorities of the Office of the President & CEO in close coordination with the Senior Director and senior leadership. This includes but is not limited to: Board of Directors and President’s Advisory Council member outreach and relationship stewardship, committee and board meeting planning and content management, board governance support, organizational values/culture development and implementation, officewide event coordination, and ad hoc cross-functional projects. The Manager must be an effective communicator with experience in project management, as well as a track record of working with senior executives and/or high-level governing bodies. The Manager must also work well in a fast-paced environment and have the ability to multitask. The ideal candidate will possess meticulous attention to detail, problem solving abilities, a systems mindset, and exceptional organizational skills.
Highlighted Responsibilities:
- Manage scheduling, logistics, material preparation and drafting meeting minutes for meetings of the full Board, Board Governance and Executive committees, and the Advisory Council
- Assist with board member pipeline development and relationship management
- Maintain Board and Advisory Council contact information, required paperwork, and annual calendar
- Maintain repository for board governance documents in accordance with best practices and organizational policies
- Serve as project manager for the development of onboarding materials for new Board and Advisory Council members in coordination with relevant departments
- Create and manage content for the organization-wide intranet site for the Office of the President
- Assist with budget development and management for the Office of the President
- Manage cross-functional/organization-wide projects and initiatives, including support for internal communications systems and strategies
- Coordinate meetings, retreats, conferences, and other special events for the President’s office in conjunction with the Senior Director, Office of the President & CEO
- Develop talking points, emails, newsletters, board meeting materials, and other written communications for staff and Board/Advisory Council audiences
- Support the Senior Director in key performance indicator monitoring
- Coordinate closely with the CEO’s executive assistant and provide leave coverage as needed
- Undertake other duties as directed, demonstrating flexibility, adaptability, and initiative
Qualifications
A Well-Qualified Candidate Will Possess the Following:
- Proven experience working with senior executives, high-level donors, boards of directors, or governance bodies.
- Exceptional attention to detail and highly organized.
- Project management and/or event coordination experience.
- Excellent writing, research, and communication skills.
- Collaborative and team-oriented.
- Proficiency in Microsoft Office applications and strong systems knowledge, including technical calendar management, customer relationship management tools, and task-management software.
- Demonstrated ability to take initiative, work independently and anticipate needs.
- Ability to handle confidential matters with integrity.
- Strong interpersonal skills to build relationships with the CEO and senior leadership team, staff, board members, and advisory council members.
- A proactive approach to problem-solving and strong decision-making capabilities, including in high-pressure environments.
- Adaptable and comfortable with new challenges from technology to personal preferences.
- A professional, polished demeanor with a sense of humor and warmth.
- Strong affinity for World Food Program USA’s mission and supports the organizational values of collaboration, respect, accountability, inclusiveness, and optimism.
- Must live in the greater Washington, DC area and be able to commute to our DC office daily (4 days a week minimum) or as needed.
- Bachelor's degree or equivalent with 4 or more years or relevant experience.
Skills Required
- Proven experience working with senior executives, high-level donors, boards of directors, or governance bodies.
- Exceptional attention to detail and highly organized.
- Project management and/or event coordination experience.
- Excellent writing, research, and communication skills.
- Collaborative and team-oriented.
- Proficiency in Microsoft Office applications and strong systems knowledge, including technical calendar management, customer relationship management tools, and task-management software.
- Demonstrated ability to take initiative, work independently and anticipate needs.
- Ability to handle confidential matters with integrity.
- Strong interpersonal skills to build relationships with the CEO, senior leadership, staff, board members, and advisory council members.
- Proactive problem-solving and strong decision-making capabilities, including in high-pressure environments.
- Adaptable and comfortable with new challenges from technology to personal preferences.
- Must live in the greater Washington, DC area and be able to commute to the DC office daily (minimum 4 days/week) or as needed.
- Bachelor's degree or equivalent with 4 or more years of relevant experience.
What We Do
World Food Program USA is a U.S.-based 501(c)(3) nonprofit organization dedicated to fighting global hunger and famine. It serves as a catalyst for fundraising, advocacy, and engagement within the United States to support the mission of the United Nations World Food Programme (WFP), mobilizing individuals, corporations, and policymakers to provide lifesaving food assistance and long-term food security solutions to the world's most vulnerable populations.
