Job Summary
IFF is a global leader in flavors, fragrances, food ingredients, and health & biosciences. We deliver sustainable innovations that elevate everyday products.
Harnessing the full emotional power of scent, driven by pioneering creativity, science, consumer expertise and a mindful approach to fragrance design.
The primary focus of the role is to ensure required organizational assistance is provided to the senior leaders and their teams in the Hilversum Creative Center. The expectation from the role is to oversee the organizational activities in the creative center and ensure flawless execution
The ideal candidate is a self-starter, has a high level of proactiveness, ownership, attention to detail and can easily navigate between different layers of the organization. Occasional project coordination assignments can be expected, experience with project coordination is a plus.
Excellent level of Business English is required for this role.
The position is full-time and based in Hilversum, Netherlands. You will report directly to the Management Assistant Lead, Hilversum.
Where You’ll Make a Difference
Heavy meeting scheduling and calendar management for individuals who are located around the world; requires great attention to detail and excellent interpersonal skills.
Manage agendas, meeting notes, e-mails, and other communications on behalf of management. Follow up on deliverables assigned to meeting attendees where needed.
Project support for the Creative Center
Ownership of Purchase Order creation and follow up.
Coordinate all travel, including air, hotel, and other reservations. Due to high volume of travel, schedule, and itinerary change frequently. In some cases, support may be required outside of office hours.
Coordinate visa applications.
Greet callers and visitors, serving as a positive representative for the global leader.
Maintain and order office equipment and supplies.
Demonstrates an extremely high level of ethics, professionalism, and discretion at all times.
What Makes You the Right Fit
Related experience is a highly preferred advantage
Business English is a must, proficient level of Dutch is not required but considered as an asset
Knowledge of SAP is an advantage
Team player
Strong project coordination skills
Global orientation
Flexible and high-pressure threshold
Proficiency in MS office (Word, Excel & Power Point)
Why Choose Us?
Collaborative and inclusive international work environment.
Professional onboarding and training programs.
Career growth and development opportunities.
Attractive compensation and benefits package.
Year-round activities such as workshops, sports events, volunteering, and social gatherings.
We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.
Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more
Skills Required
- Excellent Business English
- Proficiency in Microsoft Word
- Proficiency in Microsoft Excel
- Proficiency in Microsoft PowerPoint
- Knowledge of SAP
- Strong project coordination skills
- Experience with purchase order creation and follow up
- Related administrative experience
- Team player
- Global orientation
- Flexible and able to work under pressure; occasional outside-hours support
IFF Family of Companies Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about IFF Family of Companies and has not been reviewed or approved by IFF Family of Companies.
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Fair & Transparent Compensation — Pay is considered competitive in many roles and locations, and compensation is often described as good.
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Parental & Family Support — A global minimum of 16 weeks of fully paid parental leave for all new parents is in place. This policy is positioned as a notable component of the overall package.
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Leave & Time Off Breadth — Core offerings include paid time off, sick days, holidays, and sabbatical leave. Flexible scheduling options such as compressed workweeks and hybrid/remote arrangements are available where feasible.
IFF Family of Companies Insights
What We Do
Meet IFF: We boldly bring together science and creativity to create what the world needs. An industry leader in food, beverage, health and biosciences, we create essential solutions – from global icons to unexpected innovations and experiences. Equal parts outspoken and analytical, our international collective of thinkers working with customers to bring scents, tastes, experiences, ingredients and solutions for products people crave. With 24,000 employees across 65 countries, more than 110 manufacturing facilities, 100 R&D centers, and 33,000 customers across the world, we’re poised to make a difference on an unprecedented scale. Without our boundary-pushing passion and end-to-end expertise, the future wouldn’t be the same. Visit us at www.iff.com to learn more about how our talented people and new technology are challenging the expected, championing creators and doing more good for people and planet. Explore what sets us apart.
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