Reports to: Major Gifts Director
Supervisory Responsibilities: Interns
FLSA Status: Non-Exempt
Union Position: Yes
EMILYs List, the nation’s largest resource for women in politics, is searching for a Major Gifts Assistant to join our Major Gifts team. The Major Gifts Assistant provides administrative support to the Major Gifts team, including database and resource management, research and document preparation, and event coordination.
At EMILYs List, you’ll be part of a dynamic team committed to electing Democratic pro-choice women up and down the ballot. Read on for more details about the job and about EMILYs List.
Essential Job Functions
- Maintain development database in Raiser’s Edge and other team resources and shared documents in both Google Drive and our internal server.
- Enter and update donor pledges and contributions in Raiser’s Edge.
- Complete data entry, reporting, and tracking related to fundraising, compliance, and campaigns, ensuring information is organized, updated, and accurate.
- Process department invoices, including from fundraising consultants and outside vendors.
- Prepare and mail acknowledgement letters in coordination with the Major Gifts Manager and Executive Office.
- Conduct donor research, including identifying prospect and upgrade targets.
- Draft fundraising materials as needed.
- Provide logistical and administrative support for fundraising events, including tracking RSVP’s, handling donor information, and staffing in-person events.
- Assist with scheduling and note taking for meetings and events.
- Work with the Major Gifts Manager, Major Gifts Coordinator, and Major Gifts interns to respond to team requests and donor inquiries.
- Facilitate collaboration between the Major Gifts team and other departments by working with assistants and coordinators across the organization.
- Plan and maintain the schedule for the Chief Development Officer.
- Coordinate hiring, training, and project management for department interns as needed, along with the Major Gifts Manager and Major Gifts Coordinator.
- Perform other duties as assigned.
- Adapt to shifting demands and priorities based on event schedules and upcoming elections, including potential travel and occasional work on nights and weekends.
Qualifications
- The ideal candidate will be an organized, detail-oriented self-starter who can work well under pressure, with a variety of people, and on multiple projects.
- Fundraising, event planning, campaign, or political experience is a plus.
- Familiarity with Microsoft Office, Google Workspace, and Raiser’s Edge or another contact management database is a plus.
- All candidates should possess commitment and passion to elect Democratic pro-choice Women, as well as a commitment to the diversity of our candidates, membership, partners, and staff.
The salary for this position is $55,000 and comes with a comprehensive benefits package. The starting pay for this position is equal to others at the same level throughout the organization. If you are selected for an interview, you will be contacted directly. No calls, please.
Our office is based in Washington, DC. This position is based in the DC office with a hybrid schedule requiring at least 3 days per week in office.
Skills Required
- Organized, detail-oriented self-starter able to manage multiple projects and work under pressure
- Maintain and enter donor data, pledges, and contributions in a CRM (Raiser's Edge)
- Data entry, reporting, tracking for fundraising and compliance
- Event logistical and administrative support, including RSVP tracking and staffing in-person events
- Process department invoices from vendors and consultants
- Conduct donor research and identify prospects and upgrade targets
- Plan and maintain executive schedule and assist with meeting scheduling and note taking
- Commitment and passion to elect Democratic pro-choice women and support diversity
- Familiarity with Raiser's Edge or another contact management database
- Familiarity with Microsoft Office and Google Workspace (including Google Drive)
- Fundraising, event planning, campaign, or political experience
- Ability to work hybrid in Washington, DC office at least 3 days per week and occasionally nights/weekends; potential travel
- Experience coordinating, hiring, training, or supervising interns
What We Do
EMILYs List, formerly stylized as EMILY's List, is an American political action committee (PAC) and the nation's largest resource dedicated to electing Democratic pro-choice women to office. The organization works to elect Democratic pro-choice women up and down the ballot and across the country, fighting for their rights and expanding the electoral voice of women in politics.
