Maintenance Program Documentation Specialist

Job Description
The ideal candidate is a Subject Matter Expert (SME) in the Navy Maintenance and Material Management (3M) program (NAVSEAINST 4790.8 series) with SWS operational experience on OHIO Class submarine platforms. This role is responsible for translating legacy maintenance requirements and procedures into SKED, validating and verifying data integrity, and authoring programmatic policy and guidance (e.g., Ordnance Documents (ODs), Strategic Systems Programs Instructions [SSPINSTs]) aligned to 3M and SSP policy.
This is a highly visible role requiring proactive coordination across Navy stakeholders, SSP Technical Branches, and internal program teams. Communication and collaboration will be evaluated equally alongside applied technical experience.
This position is responsible for:

1. Maintenance Program Transition
   1. Translate and migrate legacy PMMP maintenance requirements, periodicities, asset structures, and scheduling logic into SKED.
   2. Ensure accuracy and completeness of migrated requirements through defined quality checks, audit trails, and reconciliation methods.
   3. Support configuration alignment with 3M constructs and applicable program policy and governance.
2. Policy, Governance, and Guidance Authoring
   1. Author, update, and maintain programmatic documentation (e.g., ODs, SSPINSTs, program guides, work instructions) governing SKED usage and maintenance planning workflow
   2. Convert legacy guidance into a standardized 3M/SKED policy framework, including roles/responsibilities, process controls, and closed-loop feedback.
3. SWS Maintenance Planning Alignment
   1. Apply deep SWS operational/technical knowledge to ensure SKED schedules reflect fleet execution realities, technical branch inputs, and equipment maintenance intent.
   2. Coordinate with stakeholders to resolve requirement conflicts and ensure maintainability operability, and compliance.
4. Gap Analysis and Requirements Resolution
   1. Identify gap/discrepancies between legacy PMMP guidance, SKED capabilities, and 3M policy requirements.
   2. Developing mitigation approaches (process change, documentation updates, SKED configuration updates, stakeholder decisions) and drive closure to compliance.
5. Validation & Verification
   1. Perform detailed audits of SKED builds against 3M standards, SSP policy, and program baselines.
   2. Establish and execute verification methods (sampling strategy, exception reporting, peer review, technical review) and maintain traceability.
6. Continuous Program Support
   1. Provide ongoing support for the maintenance program, including routing updates, change control, stakeholder working groups, and continuous improvement of documentation and SKED usage.

Required Education, Experience, & Skills
Minimum education and years of relevant / related experience required:

• Bachelor's degree in engineering or related field and at least 4 years related/relevant work experience
• Associate's degree in engineering or related field and at least 6 years related/relevant work experience or high School diploma and at least 8 years related/relevant work experience

Significant SWS and/or 3M experience, including programmatic documentation/policy experience

• U.S. Navy operational experience in SWS or 3M (e.g., 3M Coordinator, SWS Senior Enlisted, maintenance planning leadership roles)

• Demonstrated proficiency applying NAVSEAINST 4790.8 series maintenance policy to real-world maintenance planning and documentation
• OHIO Class platform experience with deep knowledge of SWS equipment, subsystems, and maintenance requirements
• Qualified in PMS 300 Series
• Proficiency in SKED and 3M policy
• Proven ability to write and maintain high-level policy/guidance documentation (ODs, SSPINSTS, technical program guides) with strong clarity, structure, and compliance orientation
• Strong stakeholder engagement skills: ability to lead working sessions, drive decisions, document outcomes, and maintain accountability
• Proficiency in Microsoft Office, including advanced Excel for reconciliation, audits, and reporting
• Demonstrated experience executing or supporting a data/system migration or large-scale maintenance requirement conversion with verification and auditability
• Working knowledge of configuration management/change control (versioning, baselines, controlled routing, impact assessment, decision logs)
• Ability to create and maintain requirements traceability between legacy requirements, migrated SKED objects, and governing documentation
• Experience producing repeatable Verification & Validation artifacts (audit reports, discrepancy logs, correction action tracking, metrics)
• Experience creating metrics and dashboards to communicate progress and detect trends
• Self-starter; operates effectively with minimal supervision in a high-visibility environment
• Strong facilitation skills: lead reviews, drives closure, manages conflict professionally
• Exceptional written communication produces controlled documents with clear governance and enforceable guidance
• Strong planning, organization, follow-up, and risk/issue management discipline
• High attention to details with a strong quality mindset

Preferred Education, Experience, & Skills

• Direct experience with SKED configuration, schedule build/analysis, and reporting workflows
• Prior experience supporting SSP program documentation and stakeholder review cycles
• Background in SWS technical writing, curriculum development, or training material development
• Understanding of reliability/maintainability fundamentals and maintenance strategy principles
• Experience supporting government customer working groups and formal review/routing processes.

Pay Information
Full-Time Salary Range: $79365 - $134921
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Intelligence & Security
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference.
Intelligence & Security (I&S), based in McLean, Virginia, designs and delivers advanced defense, intelligence, and security solutions that support the important missions of our customers. Our pride and dedication shows in everything we do-from intelligence analysis, cyber operations and IT expertise to systems development, systems integration, and operations and maintenance services. Knowing that our work enables the U.S. military and government to recognize, manage and defeat threats inspires us to push ourselves and our technologies to new levels.
This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.