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Mailroom Administrative Assistant

LegalZoom

Mailroom Administrative Assistant

Posted Yesterday

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Reno, NV, USA

In-Office

35K-35K Annually

Entry level

eCommerce • Legal Tech

The Role

Manages incoming and outgoing mailroom operations, including sorting, scanning, filing, distribution, tracking, and processing time-sensitive legal documents. Maintains client records, correspondence logs, CRM data, and spreadsheets while supporting renewals processing through data entry and file organization. Provides general clerical support, generates tracking reports, coordinates document handling across departments, and communicates with clients by phone and email.

Summary Generated by Built In

About Nevada Corporate Headquarters

Nevada Corporate Headquarters has been the corporate formation specialist for over twenty years. Founded in 1989, Nevada Corporate Headquarters, and its associated companies, have formed and represented over 70,000 Corporations and LLCs worldwide. We offer the most comprehensive range of services under one roof, including corporate business formation and strategy, tax planning, bookkeeping, estate and retirement planning. We are dedicated to providing the highest standard of customer service.

Nevada Corporate Headquarters is a business formation company headquartered in Nevada that specializes in helping businesses launch and grow throughout the U.S. We have multiple avenues of career growth with opportunities to advance with our growing organization. We promote a culture of diversity, inclusion, and work life balance. Our core values consist of Service Excellence, Teamwork, Ownership, Respect, and Integrity.

Overview

As our Mailroom Administrative Assistant, you’ll be the backbone of our mail operations, managing all incoming and outgoing correspondence with precision. By accurately sorting, filing, and tracking client mail in our CRM and spreadsheets, you ensure nothing slips through the cracks. In addition to handling mail, you’ll provide valuable administrative support to the Renewals team, helping keep processes running smoothly. This important behind-the-scenes role is essential to maintaining efficient operations and supporting client compliance, making a real difference in how our company functions every day!

This position will be located in our Reno, NV office.

You will

● Manage all mailroom operations: receiving, sorting, scanning, distributing, and filing. ● Track client correspondence for Registered Agent services.

● Maintain client records and communication logs in CRM and Excel.

● Assist the Renewals Processing Team with data entry, file organization, and correspondence.

● Ensure accurate logging and forwarding of time-sensitive legal documents, including certified mail and service of process.

● Coordinate internal mail and document handling with other departments. ● Generate reports on mail processing and document tracking.

● Provide general office and clerical support.

● Process registered agent mail and track annual reports/renewal audits. ● Communicate with clients via phone and email.

You have

● At least 6 months of administrative or mailroom experience (preferred). ● Strong attention to detail and organizational skills.

● Familiarity with Microsoft Office (Outlook, Excel, Word) and CRM software (preferred). ● Effective communication skills in a team environment.

● Professional demeanor, reliability, and punctuality.

● Ability to work independently and follow instructions.

● High School diploma or GED (required).

● Valid Driver's license and reliable transportation for local Reno travel. ● Computer and copy skills (required).

Actual compensation will depend on several factors but the annual average compensation is around $35,360.

You will also receive a full range of benefits including PTO, 401K w/match, Health/Dental Insurance, Health & Fitness Allowance and Education Assistance.

Join us in making a difference as we build our future and help ensure access to professional legal advice to all! LegalZoom is an equal opportunity employer, dedicated to diversity, equality, and inclusion, and provides equal employment opportunities to all employees and applicants for employment. LegalZoom prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Additionally, LegalZoom is enrolled in the E-Verify program. For additional information on E-Verify, please visit Participation and Right to Work pages.

Skills Required

High School diploma or GED
Computer and copy skills
At least 6 months of administrative or mailroom experience
Familiarity with Microsoft Office, including Outlook, Excel, and Word
Familiarity with CRM software
Strong attention to detail and organizational skills
Effective communication skills in a team environment
Professional demeanor, reliability, and punctuality
Ability to work independently and follow instructions
Valid driver's license and reliable transportation for local Reno travel

LegalZoom Compensation & Benefits Highlights

The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about LegalZoom and has not been reviewed or approved by LegalZoom.

Healthcare Strength — Health, dental, vision, life and disability coverage are complemented by mental health benefits, and health insurance options are often characterized as excellent. Wellness features like gym membership/reimbursement add to perceived healthcare value.
Leave & Time Off Breadth — Paid time off is highlighted alongside paid holidays and maternity/paternity leave. The package is portrayed as generous and a standout component of working at the company.
Parental & Family Support — Adoption assistance, fertility benefits, childcare benefits, and an onsite Mother’s Room are provided. These offerings reinforce support for family-building and caregiving needs.

Learn more about LegalZoom's Compensation & Benefits →

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The Company

HQ: Mountain View, CA

1,000 Employees

Year Founded: 2001

What We Do

We are the leading online legal services company, transforming how millions of people navigate the legal system. By combining intuitive technology with access to experienced attorneys, we offer the tools and guidance people need to confidently manage all of life's legal needs.

Why Work With Us

We're a team of doers and problem solvers. We're a diverse group that insists on inclusion and thrives on feedback. We're a tech company that's in the business of providing clarity, making things simple, and creating innovative services so that legal and tax help are accessible to every business owner, creator, and every family. Join us?