Mail Services Specialist

Senior On-Site Service Specialist

Provides operations functions in one or all of the following areas: operates high volume duplicating, production, sorting, mailing, or bindery equipment, performs associated copying tasks, ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail/faxes, as well as applies necessary postage. 

This position reports directly to the Site Manager, Site Supervisor or Assistant Site Manager, depending on site personnel configuration.

·         Distributes packages and mail to company personnel and/or designated drop-off points as required.

·         May perform filing duties in conjunction with specific customer requests.

·         May travel between customer's buildings.

·         Performs duties related to the shipping of materials.

·         Performs duties related to the receiving of materials.

·         May occasionally perform shipping, receiving and dock work in a mailroom type environment

·         Uses all copier equipment, calculator, fax machine, postage meter and some PC.

·         Ensures data for Ricoh MOR, SPG and job logs are captured

·         Performs other duties as assigned.

Qualifications (Education, Experience and Certifications)

·         Requires high school diploma or GED and1-2 years of related work experience.

·         Some related copy job experience is preferred.

·         May require valid driver's license and minimum levels of auto insurance coverage per Ricoh.

·         Demonstrate competency in basic computer skills including proficiency in MS Office Suite

·         Requires knowledge and understanding of shipping/receiving procedures.

·         Basic electronics knowledge is preferred.

·         Possesses ability to work independently and flexibly to complete projects.

·         Possesses ability to determine correct method and packing material as well as check packing slips for accuracy of incoming materials.

·         Possesses ability to comprehend instructions concerning mail delivery.

·         Possesses troubleshooting and problem solving skills.

·         Possesses excellent customer relations skills and excellent verbal communication skills.

Working Conditions, MENTAL aND PHYSICAL DEMANDS

·         Requires frequent exposure to copier/fax machine noise, toner and changes in room temperature and may be exposed to frequent paper cuts from the handling of paper and opening of boxes.

·         Requires exposure to various weather conditions when walking is necessary between buildings and exposure to location equipment can present opportunities for injury or accidents.

·         Makes daily telephone/in-person contact with customers, employees, managers and/or Dispatch Department and occasional telephone contact with vendors and equipment repair people.

·         Dealing with tight deadlines and quick turnaround times imposes high stress levels.

·         Some physical effort is required which may involve long periods of standing, walking, bending, reaching, stretching, climbing or similar activities as well as lifting or moving items weighing up to 50 lbs. and in pushing or pulling machines on wheels, which may weigh up to 400 lbs., in order to move for repairs. Walking between buildings may be necessary.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.