Magna Engineered Glass: Part Time Temporary AR Support

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JOB SUMMARY:

The Part-Time, Temporary Accounts Receivable Data Entry Assistant at Magna Engineered Glass is responsible for supporting the accounting team through accurate data entry, record maintenance, invoice processing, and administrative support activities. This role helps ensure financial information is entered accurately and maintained in company systems while assisting with routine accounting and reporting tasks.

This position is expected to work approximately 20-25 hours per week and is temporary in nature. The ideal candidate is detail-oriented, organized, and comfortable working with numbers and computer systems. This role is well-suited for a student or individual seeking to gain experience in an accounting or office environment.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

• Enter customer payments, remittance information, invoices, and other accounting data into company systems.

• Review documentation for completeness and accuracy before processing.

• Maintain electronic and paper files related to customer accounts, invoices, and payment records.

• Assist with applying customer payments to the appropriate accounts.

• Update and maintain customer information within accounting databases.

• Scan, organize, and file accounting documents and supporting records.

• Assist with tracking and updating capital and tooling records within designated databases and spreadsheets.

• Generate routine reports and compile information requested by Accounting team members.

• Research basic discrepancies and notify appropriate team members when issues are identified.

• Respond to routine internal and external inquiries regarding payment status and account information.

• Support month-end, quarter-end, and year-end accounting activities through data gathering and document organization.

• Assist with audit preparation by locating and providing requested documentation.

• Perform general administrative tasks, including data verification, document management, and record maintenance.

• Perform additional duties as assigned to support departmental and organizational goals.

• Contribute to a positive and collaborative work environment while demonstrating flexibility and willingness to learn.

REQUIREMENTS:

• High school diploma or equivalent required.

• Currently pursuing or interested in Accounting, Finance, Business, or a related field preferred.

• Basic proficiency in Microsoft Office, including Excel and Outlook.

• Strong data entry skills with attention to detail and accuracy.

• Ability to organize information and maintain accurate records.

• Ability to work in a fast-paced environment while managing multiple priorities.

• Strong verbal and written communication skills.

• Basic math and numerical skills.

• Comfortable learning new computer systems and software applications.

• Dependable, organized, and able to maintain confidentiality.

• Ability to work independently and as part of a team.

WORK ENVIRONMENT:

·    The majority of the job is performed in a standard office environment.

·    Requires prolonged periods of sitting and computer use.

·    Handles confidential company and financial information.

COMPETENCIES:

·    Attention to Detail and Accuracy: Consistently enters and maintains data accurately while following established procedures.

·    Organization and Record Management: Effectively organizes files, documents, and information to support business operations.

·    Computer and Data Entry Skills: Demonstrates proficiency using spreadsheets, databases, and company software systems to enter and maintain information.

·    Communication and Teamwork: Communicates professionally and works collaboratively with team members and internal customers.

·    Reliability and Accountability: Demonstrates dependability, follows through on assignments, and completes work accurately and on time.

·    Learning Agility: Shows willingness to learn accounting processes, business systems, and new responsibilities.

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email or traditional mail to comply with GDPR requirements and your local Data Privacy Law.

As part of our commitment to a fair, consistent, and efficient recruitment process, we may use artificial intelligence (AI) tools to assist in the initial screening of applications submitted through our Workday system. These tools help identify qualifications and experience that align with the role requirements. Please note that AI is used solely to support our recruiters. Final decisions are always made by the hiring manager and the hiring team. Importantly, no applicant data is shared externally through these AI tools. All information remains securely within our systems and is handled in accordance with our privacy and data protection policies.

If you have any questions or concerns about this process, feel free to contact our Talent Attraction team.