M&E Specialist

Project Description
Meeting Targets and Maintaining Epidemic Control (EpiC), a global project funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and the U.S. Agency for International Development (USAID), that provides strategic technical assistance and direct service delivery to achieve HIV epidemic control among all at-risk populations; strengthen global health security (GHS), including outbreak response; expand tuberculosis detection and treatment (TB), improve maternal and child health (MCH), address malaria; and promote health systems strengthening (HSS) including supply chain management.

In Ghana, EpiC will work to support the Ghana Ministry of Health (MOH), Ghana Health Service (GHS)-National AIDS/STI Control Programme and Ghana AIDS Commission (GAC), Regional Health Directorates (RHDs) and District Health Directorates (DHDs) to achieve the UNAIDS 95-95-95 targets by 2030 in PEPFAR-supported regions through the focused implementation of innovative prevention, case finding, linkage to care and treatment strategies, treatment continuity, and viral load suppression.

Job Description

The M&E Specialist will oversee and coordinate monitoring, evaluation, and data management activities for the FHI 360 EpiC project across the three PEPFAR-supported regions in Ghana. The incumbent will be responsible for managing data flow from sub-grantees, ensuring high data quality, and facilitating timely reporting into FHI 360’s INFOLINK system, the national DHIS2 platform, and the PEPFAR Data for Real-time Impact Management (DATIM) system. Additionally, the M&E Specialist will provide technical assistance and capacity strengthening to sub-grantees, lead quarterly Data Quality Assessments (DQAs), and support project planning, reporting, and presentation development.

Key Responsibilities & Duties

1. Data Management, Reporting & Verification

• Support and guide CSOs to correctly update results into the national DHIS2 platform and/or in EpiC Ghana specified recording and reporting tools.

• Receive, compile, review, and verify monthly and quarterly data submissions from all CSOs across the three regions, ensuring accurate and timely entry into FHI 360’s INFOLINK, DATIM/AFGHS data management system.

• Routinely cross-check, triangulate, and reconcile data between DHIS2, DATIM/AFGHS and INFOLINK to ensure zero variance.

• Train CSOs on government DHIS2 system and/or EpiC Ghana specified recording and reporting tools on recording of results daily.

2. Data Quality Assurance & Capacity Building

• Design, plan, and conduct quarterly Data Quality Assessments (DQAs) at sub-grantee sites and health facilities; develop and monitor implementation of Data Quality Improvement Plans (DQIPs).

• Provide ongoing M&E mentoring, coaching, and supportive supervision to sub-grantee staff and site-level M&E officers to strengthen local data collection tools, systems, and processes.

• Ensure sub-grantees adhere to standardized HIV M&E guidelines, national indicators, and PEPFAR MER (Monitoring, Evaluation, and Reporting) indicator definitions.

3. Program Planning, Reporting & Communications

• Actively participate in annual work plan development, technical proposal writing, and target alignment across supported regions.

• Lead the drafting of M&E sections for monthly, quarterly, semi-annual, and annual project reports submitted to the donor and key stakeholders.

• Develop high-quality, data-driven bi-weekly and monthly PowerPoint presentations for project leadership, donor briefings, and partner coordination meetings.

4. Advanced HIV Program M&E Responsibilities

• Review and update recording and reporting tools tailored for high-risk population programme.

• Analyze routine data to generate actionable insights, dashboard visualizations, and performance trend analyses to guide adaptive management and targeted programming.

• Support implementation of research, baseline/endline assessments, success story documentation, and dissemination of best practices.

Qualifications and Requirements

Academic Qualifications

Master’s degree in Public Health (MPH), Biostatistics, Epidemiology, Health Informatics, Statistics, Demography, or a closely related field with a minimum of 6 years of relevant experience.

OR

Alternative: Bachelor’s degree in the above fields with a minimum of 8 years of direct public health M&E experience.

Technical Knowledge & Work Experience

HIV/AIDS Programming: Demonstrated experience in M&E for large-scale HIV/AIDS prevention, care, treatment, and Key Population (KP) programs. Deep familiarity with PEPFAR MER indicators and reporting requirements is essential.

Database & Software Expertise:

• Proficiency in working with FHI 360’s INFOLINK data management system (or comparable enterprise M&E systems).

• Hands-on experience with DHIS2 platform and PEPFAR DATIM system.

• Strong proficiency in data analysis and visualization software (e.g., SPSS, Stata, R, Excel Advanced, Power BI, or Tableau).

• Data Quality Assurance: Proven track record in conducting Routine Data Quality Assessments (RDQAs) and implementing corrective action plans in health programs.

• Capacity Strengthening: Experience in designing training modules and training sub-grantees, CBOs, or health facility staff on M&E tools and reporting protocols.

Core Competencies & Soft Skills

• Strong technical writing skills for donor reports, program briefs, and annual work plans.

• Excellent PowerPoint design and data presentation skills.

• High attention to detail, strong analytical capabilities, and problem-solving skills.

• Excellent interpersonal, communication, and team-player skills to engage effectively with sub-grantees, government health officials (GHS), and donor representatives.

• Ability to work independently, manage multiple deadlines, and travel frequently across project regions in Ghana.

The expected hiring salary range for this role is indexed  to USD 20,000 - 30,000 for annual  basic salary. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, market pay,  and budget. For internal candidates, salary placement will also follow FHI 360’s current promotional increase guidelines.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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