The Role
Manage the family enterprise’s administrative operations, including full-cycle AR/AP support, reconciliations, vendor payments, office logistics, systems documentation, technology automation, marketing support, corporate scheduling, and occasional property matters. The role partners closely with the CEO on strategic planning and coordinates support across IT, HR, marketing, accounting, and real estate while maintaining confidentiality and accuracy.
Summary Generated by Built In
Run the engine room of a growing family enterprise
Lone Tree Inc. is a Lethbridge-based family enterprise that keeps a small, close-knit team running a surprisingly wide range of things — accounting, HR, IT, marketing, and real estate administration — all under one roof. We're a lean operation by design: four people, high trust, and a lot of ground to cover. That means the right person doesn't just process paperwork here. They shape how the place runs.
We're looking for a Corporate Administrator who wants exactly that kind of ownership — someone who can hold the books, build the systems, enjoys streamlining and solving problems in an efficient manner, and help steer the strategic side, all at once.
What you'll own
This isn't a narrow, single-lane role. You'll be accountable for:
- The numbers. Full-cycle AR/AP support with automated processes — invoicing, collections, vendor payments, reconciliations — done accurately and efficiently, on time, every time.
- The strategy. You'll sit close enough to the CEO to help shape the annual strategic plan and objectives, and see your work show up in decisions that matter.
- The tech. You enjoy solving problems and using technology to streamline and get rid of mundane tasks, you'll help pick and standardize the tools that keep the office running smoothly.
- The brand. You'll have a hand in the company's marketing and corporate presence — website, materials, and a resource centre you help build from scratch.
- The systems. Messy filing structures and undocumented processes don't survive long once you're here — you'll standardize, streamline, and write the manual so it stays that way.
- The office. Day-to-day operations, phones, supplies, the occasional property matter — you'll keep the physical and logistical side of the business running.
- The connections. IT, HR, Marketing, Accounting, Real Estate — you'll be the thread that ties support across every division together, including keeping a corporate calendar the whole team can trust.
If you like variety, visible impact, and a job where "that's not my department" isn"t really a sentence anyone says, this is built for you.
Requirements
What you bring
- Administrative or accounting experience — AR/AP/online software/month-end process background is a strong asset.
- Efficiency – hate doing things twice when we could do it right the first time and never touch it again.
- A genuine comfort with technology, and a drive to automate away the boring stuff.
- Strong Microsoft Office skills (Excel, PowerPoint, Word, Outlook, Teams); Adobe and other marketing tools are a bonus.
- The judgment to work independently and the communication skills to keep a CEO, a board rep, and a room full of vendors all on the same page.
- A high bar for accuracy and confidentiality — you'll be trusted with financial, personnel, and investor information.
Benefits
Why Lone Tree
- Direct access, real influence. You'll work closely with the CEO — not buried under layers of management.
- A role that grows with you. The scope here is wide on purpose. There's real room to specialize, expand, or reshape the position around your strengths.
- A team, not an org chart. Four people means everyone matters and everyone's heard.
- Growth focus. The group is ready to expand operations into new, unknown ventures.
Ready to build something?
If you want a role where your fingerprints end up on the strategic plan, the filing system, the website, and the books — all in the same week — we'd like to hear from you.
Skills Required
- Administrative or accounting experience, including AR/AP, online software, or month-end processes
- Strong efficiency and process-improvement mindset
- Comfort with technology and willingness to automate repetitive tasks
- Strong Microsoft Office skills, including Excel, PowerPoint, Word, Outlook, and Teams
- Adobe and other marketing tools experience
- Ability to work independently and exercise sound judgment
- Strong communication skills with executives, board representatives, and vendors
- High accuracy and confidentiality when handling financial, personnel, and investor information
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The Company
What We Do
UpSourced HR is a Lethbridge, Alberta-based human resources consulting firm focused on helping organizations build better workplaces. Founded to help businesses manage their people without the overhead of a full-time HR department, it provides fractional and outsourced HR support, recruitment, compliance guidance, audits, workplace investigations, policy development, compensation strategy, performance and talent management, employee engagement, and organizational development services.
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