Logistics Officer

Job Title: Logistics Officer

Department/Group: Operations

Reporting To: Fleet Manager

Years of Experience: 3yrs

Location: Bukoba - Tanzania

Travel Required: 50%

Job description

About Raising The Village

At Raising The Village (RTV), we are dedicated to eradicating ultra-poverty in Sub-Saharan Africa. As a dynamic, rapidly growing international development organization, we’ve assembled a team of over 500+ passionate individuals in Uganda, Tanzania, DRC and Tanzania, alongside an additional 15+ professionals in North America. Together, we are committed to elevating communities out of ultra-poverty by implementing innovative solutions and leveraging advanced data analytics to drive impact.

To date, our holistic approach has positively impacted over 1,000,000 lives since 2012, and we’re poised to achieve even greater milestones, aiming to assist 2 million individuals annually by 2027. Our growth and success are fueled by the invaluable support of global partners who share our vision of sustainable change. Learn more about our impactful programs atwww.raisingthevillage.org

Key Responsibilities:

1.     Inventory & Warehouse Management

• Oversee the receipt, storage, movement, and issuance of supplies, equipment, and program materials.
• Maintain accurate and up-to-date inventory records and conduct regular physical stock counts and reconciliations.
• Ensure warehouses are secure, organized, and compliant with required safety and storage standards.
• Monitor stock levels and identify discrepancies, losses, damages, or potential stock-outs.
  Maintain accurate records of seed received, distributed, transferred, and remaining in stock, and support regular seed balance reconciliations.
  2. Transport, Fleet & Motorbike Management
• Vehicle Allocation and Optimization: Ensure optimal fleet utilization by effectively coordinating and allocating vehicle requests, including car hire where necessary.
• Service Provider Management: Manage Logistical contracted service providers for vehicle and motorcycle repairs and maintenance, as well as car hire services, ensuring timely and effective service delivery.
• Coordinate transportation of goods and staff to project and field sites.
• Manage the day-to-day use and availability of RTV vehicles and motorbikes to support program activities.
• Monitor vehicle and motorbike usage, mileage, fuel consumption, servicing, and maintenance schedules.
• Coordinate and follow up on vehicle and motorbike repairs and servicing to minimize downtime.
• Review repair job cards and invoices against work completed and parts used, identifying and following up on any discrepancies or unusual costs.
• Ensure vehicles and motorbikes are properly maintained, have valid documentation, and comply with road safety and organizational fleet policies.
• Maintain accurate records of vehicle and motorbike maintenance, repairs, accidents, and other incidents.
  3. Fuel Management & Reconciliation
• Monitor fuel consumption for vehicles and motorbikes and maintain accurate fuel records.
• Prepare and review fuel reconciliation reports within the required timelines.
• Analyze fuel consumption and identify unusual variances, discrepancies, or trends requiring follow-up.
• Work with field teams to resolve fuel-related discrepancies and strengthen accountability.
• Provide regular fuel data and analysis to support efficient management of transport resources.
  4. Distribution & Field Support
• Plan and coordinate the movement and distribution of program materials to field locations and communities.
• Work closely with field teams to ensure timely delivery and availability of supplies required for program activities.
• Track and document distributions, transfers, and movement of materials for accountability.
• Provide logistics support to field teams and respond to transport, warehouse, and supply-related challenges.
• Conduct field visits where required to verify logistics records, assets, stock, and operational needs.
  5. Logistics Data Management, Reporting & Analysis
• Maintain a centralized system for logistics-related records, reports, and data
• Consolidate and review logistics data submitted by field teams to ensure accuracy, completeness, and timeliness.
• Analyse fleet, fuel, warehouse, inventory, seed, and other logistics data to identify trends, variances, anomalies, and areas for improvement.
• Prepare periodic logistics reports and summaries to support management decision-making.
• Share key findings with relevant teams and follow up on actions required to address identified issues.
• Identify opportunities to improve logistics reporting, data quality, efficiency, and accountability through better systems and processes.
  6. Compliance & Documentation
• Ensure logistics activities comply with RTV policies, procedures, safety standards, and applicable donor requirements.
• Maintain accurate and complete logistics documentation, including vehicle records, fuel reconciliations, repair job cards, invoices, inventory records, and distribution documentation.
• Support internal and external audits by providing accurate and timely logistics records.
• Identify and report logistics risks, discrepancies, losses, or compliance issues and support appropriate corrective action.

Required Qualifications and Experience

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, Transport Management, or a related field.
• Minimum 3 years’ experience in logistics, fleet, transport, warehouse, or operations management, preferably in the NGO or development sector.
• Experience managing vehicles and motorbikes, including maintenance, repairs, fuel management, and utilization.
• Experience in warehouse and inventory management, including stock reconciliation.
• Strong data aptitude, with the ability to collect, analyse, interpret, and present logistics data to identify trends, discrepancies, and operational insights.
• Proficiency in MS Office, particularly Excel, and experience with logistics or data management systems.
• Excellent organizational, communication, analytical, and problem-solving skills.
• Strong attention to detail and ability to identify and follow up on discrepancies.
• Ability to work effectively with field teams and service providers.
• Willingness and ability to travel to field locations as required.

We encourage women, people with disabilities and minority groups to apply for this position. RTV is committed to equal opportunities and diversity of perspective at the workplace. 

Disclaimer:Raising the VillageDOES NOTcharge any kind ofFEE(s)at whichever stage of the recruitment process.