Job Type: Full-Time (Non-Exempt, Hourly)
Pay Range: $20–$22 per hour
Reports To: Logistics Manager
About the Role
We’re looking for a highly organized and proactive Logistics Coordinator to join our team. This role is perfect for someone who thrives in a fast-paced, operations-driven environment and enjoys balancing administrative coordination with real-time problem solving.
As a key link between our office operations and field teams, you’ll play a critical role in ensuring events, projects, and staffing needs run smoothly from start to finish. If you enjoy managing details, collaborating across teams, and keeping things running seamlessly behind the scenes—this is the role for you.
What You’ll DoRecruitment & Onboarding- Coordinate hiring efforts for part-time staff and contractors
- Post and manage job listings via JazzHR
- Screen candidates, track applicants, and schedule interviews
- Represent the company at job fairs and recruiting events
- Facilitate onboarding, paperwork, and orientation scheduling
- Build and manage schedules using Lasso across events and departments
- Fill shifts quickly and efficiently, including last-minute call-offs
- Coordinate staffing coverage, including sick time requests
- Ensure accuracy and completeness of all staffing plans
- Communicate assignments and updates clearly across teams
- Participate in a rotating weekend on-call schedule (with additional compensation)
- Act as a point of contact for part-time staff
- Help resolve employee concerns and escalate when appropriate
- Support HR processes and ensure compliance with labor regulations
- Promote clear communication between leadership and frontline teams
- Coordinate employee training across departments
- Support day-to-day logistics and operational workflows
- Assist with vehicle scheduling and deployment
- Contribute to process improvements and operational efficiency
Experience & Skills
- 2–3+ years of experience in administrative, operations, or logistics roles
- Strong organizational and multitasking abilities
- Excellent communication and interpersonal skills
- Ability to think quickly and solve problems in real time
- Experience with scheduling systems (Lasso or similar preferred)
- Proficiency in Google Workspace
Education
- Bachelor’s degree in events, hospitality, theater management, or related field
OR equivalent hands-on experience (3+ years in a similar role)
Other Requirements
- Valid driver’s license
- Willingness to travel to off-site locations as needed
- Ability to lift up to 50 lbs
- Flexibility to work evenings, weekends, and holidays as needed
- Full-time, in-office role (standard hours: 8:30 AM – 5:00 PM)
- Must be comfortable working extended or irregular hours during peak periods
- Combination of office-based work and on-site event support
- Seamless staffing and scheduling across events and operations
- Accurate, up-to-date tracking of personnel and logistics
- Strong collaboration across departments
- Proactive problem-solving and continuous process improvement
- Be part of a dynamic, fast-moving team supporting live events and operations
- Gain hands-on experience across logistics, HR, and operations
- Work in a collaborative environment where your impact is visible and valued
Top Skills
What We Do
Flyspace Productions is a full service event production company located in Pittsburgh, PA. We can provide support for events at any level, including equipment rentals, management, planning, staffing, and more. We also have the region's newest fleet of Stageline SL50 and SL100 mobile stages that are the perfect solution for any event and are safe, fast, and affordable. Visit our website for more information about how we can help make your event great!
