The position is responsible for monitoring purchase orders, deliveries, documentation, invoices, certificates, and any non-conformities. It also involves liaising with suppliers, expediting, monitoring deadlines, and identifying potential delays, as well as coordinating material transportation and logistics. The professional will also be responsible for freight cost control, material receipt, and updating information in the ERP system. The position requires experience in Procurement/Expediting, knowledge of Supply Chain processes, and good oral and written English skills.
Responsibilities
- Confirm supplier’s understanding of all deliverables and that the supplier’s submission or delivery requirements match the project/operation expectations
- Monitor POs delivery timelines, check paperwork against company requirements and specifications, and ensure compliance with regulations.
- Analysis of Invoices (NF): Analyze all invoices issued to BWE; verify the validity of the electronic invoice (NF-e) on the official NF-e website; cross-check the invoice against the Purchase Order (PO); and confirm that the invoice was issued to the correct company, that the items match those on the PO, and that the nature of the operation is appropriate for the transaction
- Handling of discrepancies and non-conformities: A delivery shall be deemed discrepant or non-conforming whenever any item on the receiving and/or quality inspection checklist is not met
- Certificates: control of certificates referencing the relevant PO
- Materials Report: issue a consolidated document in Excel format on a daily basis, containing a list of all materials received that day. This document must be organized into separate tabs with the following classifications/categories: “Purchase of Materials for Shipment,” “Third-Party Delivery,” “Return from Repair,” and “Purchase of Materials for Stock.
- Obtain copy of supplier’s production schedule, confirm the supplier has a complete and capable plan for meeting the delivery requirements
- Contact vendors, place orders, verify supplies, manage supply requisition, and communicate with suppliers to determine expected delivery dates and inform Project Managers of potential delays.
- Coordinate material transportation requirement with third party freight forwarder as per agreed shipping terms on Purchase Order
- Monitor goods arrival at warehouse with the materials analyst of the shorebase for proper material receipt and transfer
- Coordinate material transportation requirements with third party freight Forwarder and local transportation companies
- Review freight forwarding cost against contract rates
- Authorize freight invoices, receive order arrivals, and input shipment status in Company's ERP or other control system indicated.
- Other duties as assigned
Requirements
Education
- Good working knowledge of general administration duties
Experience
- Relevant experience, primarily in the area of procurement and expediting.
- Understanding of commercial and contractual issues related to the procurement of goods.
- Previous work in a multinational oil company is desirable.
Knowledge
- Credible knowledge and experience of supply chain processes and managing critical deliveries.
- Knowledge in cost control and budget, project management, is desirable.
- Good communication Oral and Written English.
- Good Computer Skills.
Skills Required
- Relevant experience in procurement and expediting
- Good working knowledge of general administration duties
- Understanding of commercial and contractual issues related to procurement
- Credible knowledge and experience of supply chain processes and managing critical deliveries
- Experience updating and using ERP systems
- Proficiency with Excel and ability to produce consolidated materials reports
- Ability to analyze and verify electronic invoices (NF-e) against purchase orders
- Good oral and written English communication skills
- Good computer skills
- Previous work in a multinational oil company
- Knowledge in cost control, budgeting, and project management
What We Do
BW Energy is a growth-focused oil and gas company involved in the acquisition, development and production of proven oil and natural gas fields, and currently holds majority interests in three hydrocarbon licenses in Gabon, Brazil and Namibia. BW Energy is represented in all major oil and gas regions world-wide in Africa, the Americas, Asia and Europe. BW Energy has its beginnings as the E&P arm of Oslo-listed BW Offshore, a company with over 35 years of production track record and a fleet of 15 owned FPSOs. BW Energy and BW Offshore are part of the BW Group, a global maritime energy transportation and floating gas infrastructure company with a heritage of over 80 years.
