The Role
The Logistics & Administrative Associate coordinates logistics operations, manages documentation, supports warehouse activities, and handles administrative tasks to ensure efficient business processes.
Summary Generated by Built In
Job Brief:
The Logistics & Administrative Associate is responsible for managing the end-to-end logistics operations while performing key administrative tasks to ensure smooth, efficient, and accurate business processes.
Shift Schedule:
Night Shift – 8:00 PM to 5:00 AM, Monday to Saturday
Key Responsibilities:
Logistics Responsibilities:
- Coordinate and monitor daily transportation and delivery schedules.
- Ensure proper documentation of shipments, including dispatch notes, and delivery receipts.
- Track vehicle movements, cargo status, and coordinate with drivers and warehouse personnel.
- Support warehouse operations.
- Assist in resolving logistical issues, delays, or discrepancies promptly.
Administrative Responsibilities:
- Maintain and organize records, reports, and databases related to logistics operations.
- Prepare and process internal and external correspondence, invoices, and reports.
- Ensure compliance with company policies, procedures, and regulatory requirements.
- Serve as a point of contact for internal teams and external clients regarding operational and administrative matters.
Requirements
Qualifications:
- Bachelor’s degree in Logistics, Supply Chain, Business Administration, or related field preferred.
- Proven experience in logistics, operations, or administrative roles.
- Strong organizational, multitasking, and time management skills.
- Proficient in Microsoft Office Suite and logistics software/systems.
- Excellent communication and problem-solving abilities.
- Detail-oriented, proactive, and able to work independently.
Key Competencies:
- Ability to manage multiple responsibilities effectively.
- Strong interpersonal skills to coordinate with internal and external stakeholders.
- Accuracy in documentation and reporting.
- Initiative to improve processes and solve operational challenges.
Skills Required
- Bachelor's degree in Logistics, Supply Chain, Business Administration, or related field preferred
- Proven experience in logistics, operations, or administrative roles
- Strong organizational, multitasking, and time management skills
- Proficient in Microsoft Office Suite and logistics software/systems
- Excellent communication and problem-solving abilities
- Detail-oriented, proactive, and able to work independently
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The Company
What We Do
Rare Food Shop (or Rare Global Food Trading Corp.) specializes in supplying high-quality imported meat, seafood, and poultry products. They cater to both consumers seeking gourmet ingredients and businesses like hotels and restaurants, operating an online marketplace with delivery services.
