Litigation Legal Administrative Assistant

Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.

Litigation Legal Administrative Assistant

Department: Litigation
Reports To: Office Manager
Location: Houston
FLSA: Non-Exempt

POSITION SUMMARY:
Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Litigation Legal Administrative Assistant (LAA) in our Houston office.The Litigation Legal Administrative Assistant provides high-level administrative and litigation-specific support (fiduciary) to attorneys and practice teams. This role maintains positive contact with clients, court personnel, attorneys, and support staff and observes strict confidentiality of client, personnel, and firm matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Prepare, proofread, and format legal documents such as pleadings, correspondence, memoranda, and exhibits.
• Perform e-filings in state and federal courts and maintain filing confirmations.
• Maintain and organize electronic files in the appropriate iManage folder.
• Establish and monitor calendaring of litigation deadlines and key dates.
• Open new matters and submit conflicts of interest requests.
• Enter billable time for attorneys and assist with revisions to pre-bills.
• Coordinate closely with billing managers and accounts payable personnel regarding client-specific rate agreements and vendor invoices.
• Prepare client-requested estimates and support monthly billing processes.
• Coordinate travel arrangements, meetings, depositions, and trial preparation logistics.
• Update pleading notebooks, indices, and case files as needed.
• Proofread documents to ensure accuracy, completeness, and compliance with court rules.
• Provide overflow assistance and perform other administrative and secretarial duties as requested.

QUALIFICATIONS:

• High school diploma or GED required.
• Bachelor’s degree preferred.
• Minimum of 5 years’ administrative experience supporting Litigation attorneys in a law office.
• Proficient knowledge of legal document formatting, including table of contents, table of authorities, styles, track changes, and PDF editing and conversion.
• Strong computer proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).
• Experience working with a document management system (iManage experience a plus).
• Experience with time entry systems, e-Filing platforms, file opening, and conflict checks.
• General familiarity with court systems and litigation workflow.
• Excellent organizational and communication skills; ability to work independently and as a team member; strong prioritization, attention to detail, and ability to meet deadlines in a fast-paced environment.
• Strong interpersonal skills and ability to handle confidential information appropriately.

WORK CONDITIONS:
This position operates in a professional office environment with standard office equipment and minimal exposure
to excessive noise or temperature fluctuations. Regular full-time in-office attendance is an essential function of
the role. Occasional unscheduled overtime may be required to meet business needs.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by applicable federal, state, or local law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.

If you require a reasonable accommodation to complete the application or interview process, please contact us at [email protected]