Primary Responsibilities
The Silicon Valley office is seeking to hire a Legal Support Specialist.
The Legal Support Specialist plays a key role in providing daily administrative and practice support to attorneys and legal professionals. The Legal Support Specialist works closely with Paralegals and Legal Practice Coordinators (Legal Secretaries) to assist with document preparation, coordination, and general administrative support. The position requires the ability to perform client‑billable work as directed.
Primary responsibilities include, but are not limited to, preparing expense reports, check requests, new business memos, prepare engagement letters, mailing and binders, calendar entry, editing pre-bills, maintaining electronic files, assisting with travel arrangements, and scheduling meetings. In addition, the candidate will assist the attorneys with document production, compiling documents, preparing binders; quality checking to ensure materials are collated properly. Additional duties include creating hyperlinks, assisting with electronic filings, tracking deadlines related to filings, compliance requirements, and court dates (as applicable), and supporting the preparation of various forms, filings, and related documentation. Other responsibilities may be assigned as business needs require.
The successful candidate must have a strong interest in the legal profession. The candidate must be proficient in MS Office, Excel and Power Point. The candidate will have strong administrative and interpersonal skills; ability to handle a high-volume desk with extreme accuracy and meticulous attention to detail; strong proofreading and solid Excel and computer skills are essential. The successful candidate will be a positive self-starter, possess a strong work ethic and professional demeanor, demonstrates initiative and can successfully multi-task and prioritize to handle the workload at a very fast pace. The current requirement is a minimum of 4 days in the office, remote 1 day with the understanding that this schedule may change as business needs require. Overtime flexibility is required. Candidate must be a team player and have the ability to adapt to changing technologies and procedures. BA/BS degree required. Notary Public, a plus.
Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act.
California Pay range for this role, with final offer amount dependent on skillset and experience, is $65,000 - $75,000.
Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.
If you require an accommodation in order to apply for a position, please contact us at [email protected].
Skills Required
- BA/BS degree
- Proficient in MS Office, Excel, and PowerPoint
- Strong administrative and interpersonal skills
- Ability to handle a high-volume desk with extreme accuracy and attention to detail
- Strong proofreading and solid computer skills
- Ability to perform client-billable work as directed
- Minimum of 4 days in the office (hybrid schedule)
- Overtime flexibility
- Positive self-starter with strong work ethic, professional demeanor, initiative, and ability to multitask and prioritize
- Team player and ability to adapt to changing technologies and procedures
- Notary Public
What We Do
Pillsbury Winthrop Shaw Pittman LLP is an international law firm with a particular focus on the technology & media, energy, financial services, and real estate & construction sectors. Recognized by legal research firm BTI Consulting as one of the top 20 firms for client service, Pillsbury and its lawyers are highly regarded for their forward-thinking approach, their enthusiasm for collaborating across disciplines and their authoritative commercial awareness. To learn more, visit pillsburylaw.com. To join the Pillsbury Network LinkedIn group for current and alumni attorneys and staff, go to http://www.linkedin.com/groups?gid=1043837 Comment policy for this page: We reserve the right to remove any post that we deem offensive, inappropriate, or irrelevant to the purpose of this site.
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