Legal Support Specialist

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our International Trade Team as a Legal Support Specialist in our Washington D.C. office.

We are seeking a highly skilled and experienced professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate will possess strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and a proactive approach, you will play a critical role in supporting attorneys, driving practice success, anticipating needs, and providing strategic solutions. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.

This role is based in our Washington D.C. office on an in-office basis.

Position Summary

The Legal Support Specialist provides high-level practice and administrative support to attorneys in the International Trade group. The ideal candidate will exhibit professionalism, excellent communication skills, meticulous attention to detail, and the ability to manage multiple priorities efficiently. Flexibility to work overtime as needed is required.

Key Responsibilities

• Manage attorney workloads by screening emails, phone calls, and correspondence while maintaining current calendars, client contacts, and matter lists.
• Draft, edit, and proofread memos, letters, emails, and other correspondence with accuracy and professionalism.
• Serve as a primary administrative contact for clients, colleagues, and public officials, maintaining strict confidentiality at all times.
• Coordinate meetings, travel, accommodations, and entertainment arrangements for assigned attorneys.
• Handle time entry, expense reconciliation, reimbursement processing, conflict checks, new matter intake, engagement letters, and client billing invoices.
• Create, edit, proofread, and process legal documents, including correspondence, memoranda, court filings, and discovery requests.
• Review incoming discovery materials, assist with document productions, and coordinate with outside vendors as needed.
• Maintain and update case databases, organized legal files in paper and electronic formats, and support trial preparation efforts, including trial notebooks, exhibits, witness schedules, and trial calendars.
• Coordinate business development initiatives with the Marketing department and conduct research on various issues as requested.
• Collaborate with Administrative Support Coordinators, Executive Assistant, Paralegals, and other legal support team members, and assist with overflow work and special projects as assigned.

Qualifications

Skills & Competencies

• Strong problem-solving skills; takes initiative and uses good judgment with excellent follow-up skills.
• Exceptional attention to detail, outstanding organizational skills, and effective time management.
• Excellent interpersonal and communication skills (both oral and written), with professional demeanor and presentation.
• Ability to work independently as well as collaboratively within a team, and comfort with demanding deadlines, including overtime as case demands require.
• Ability to establish and maintain effective working relationships at all levels of the organization.
• Commitment to outstanding client service, consistently meeting high quality standards and exceeding client expectations; proactive in seeking innovative ways to help others.
• Ability to recognize and maintain confidential, sensitive, and proprietary information.
• Capacity to work under pressure and meet strict deadlines.

Education & Prior Experience

• Bachelor's Degree or equivalent experience preferred.
• Minimum of 2 years of experience in a law firm or other professional services organization preferred.
• Strong desire to work in the legal profession or related industry.

Technology

• Proficiency with Windows-based software and Microsoft Office Suite applications, including Word, PowerPoint, Excel, and Outlook, required.
• Experience with document management systems preferred.
• Experience with Intapp, iManage, and DocuSign is a plus.
• Exceptional computer skills with the ability to learn new software applications quickly.

The expected pay range for this position is:

$36.63 to $41.69 per hour

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.  Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program.  Additional voluntary programs include:  voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance.  Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.