Legal Support Senior Representative (FTC/12 months)

At BBH, Partnership is more than a form of ownership—it’s our approach to business and relationships.  We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility seriously. With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career.

At Brown Brothers Harriman, we believe no job is too big or small for any of us to handle if it helps our clients. We value passionate, committed people who enjoy collaborating with others to find new solutions to complex business challenges. We are looking for the type of person who speaks their mind, truly listens and steps outside their role to add value wherever they can. Someone who is driven to get things done and views obstacles as an exciting challenge that demands a creative solution. Above all, we seek someone who takes great pride in their work and is inspired and motivated by their role in protecting and enhancing our client’s financial well-being.

If you are looking for an entrepreneurial environment where you can learn and thrive, Brown Brothers Harriman is the right place for you.

Senior Legal Support Representative

Contact: Fixed-term, 12 months

Join us as a Senior Legal Support Representative, you will be responsible for providing support within the CSLA team, which is responsible for maintaining the legal and domiciliary structure of BBH clients, including board meeting preparation and support, annual general meetings, client contracts and organizational documents, compliance with the local regulator and performing related regulatory filings, as needed.  You will work both independently and collaboratively, with guidance from the Assistant Corporate Secretary.

Key Responsibilities:

• With minimal supervision, draft memorandum and resolutions for board meetings.
• Coordinate production of Board Meeting Materials. 
• Attend Board Meetings and draft minutes. 
• Prepare Annual General Meeting materials, or other shareholder meetings materials, attend meeting and draft minutes.   
• Maintain corporate calendars for Board meetings and annual general meetings.
• Oversee the maintenance of the corporate records for all domiciliary clients, including confirming that all records at the time of conversion have been logged and ongoing maintenance and review of these records is being performed
• Independently obtain copies of the annual financial statements and prepare filings for the local regulators.  
• Prepare other regulatory filings as is necessary.
• Participate in the annual review of department Policies and Procedures to support continuous improvement and ensure compliance.
• Assist the Assistant Corporate Secretary with applicable internal and external reviews of these procedures. 
• Participate in special projects involving the CSLA department, as directed by the Assistant Corporate Secretary. 
• Contribute to process optimization initiatives aimed at improving efficiency and the quality of client deliverables.
• Support cross-functional collaboration to ensure smooth coordination with other internal teams.

Qualifications:

Education level and/or relevant experience(s):

• BA/degree in Law or equivalent work experience.
• Experience in corporate governance, legal support, or company secretarial work is considered a strong advantage.

Knowledge and skills:

• Strong written and communication skills
• Exceptional customer service
• Ability to demonstrate problem solving skills
• Detail-oriented
• Proficient in English
• Ability to manage multiple priorities and meet tight deadlines.
• Proficiency in MS Office, Excel, experience with digital governance tools (such as Diligent) is a plus.

What You Can Expect At BBH:

If you join BBH you will find collaborative environment that enables you to step outside your role to add value wherever you can. You will have direct access to clients, information and experts across all business areas around the world. BBH will provide you with opportunities to grow your expertise, to take on new challenges, to maximize your potential and reinvent yourself—without leaving the firm. We encourage a culture of inclusion that values each employee’s unique perspective. We provide a high-quality benefits program, which emphasizes good health, financial security, and peace of mind. Ultimately, we want to provide you with a position which, at the same time, is both rewarding and allows for a balanced professional and personal experience at every stage of your career. We, here at BBH, focuses on more than just the financial and business thrive. Through our BBH Cares program we offer volunteering opportunities giving you the opportunity to give back to your community and to help transform the lives of others. 

Our team values initiative, accountability, and a proactive, solution-focused mindset. We provide opportunities for professional development and internal mobility as you advance your career.

We value diverse experiences. We value diverse experiences and transferrable skillsets. If your career hasn’t followed a traditional path, includes alternative experiences, or doesn’t meet every qualification or skill listed in the job description, please do go ahead and apply.

About BBH:

Brown Brothers Harriman (BBH) is a premier global financial services firm, known for premium service, specialist expertise, technology solutions and partnership approach to client management. Across Investor Services and Capital Partners, we work with an enviable roster of sophisticated clients who make BBH their first call when they are tackling their hardest challenges. Delivering for our clients and each other energizes us.

We believe that how we do our work is just as important as what we do. We are relentless problem solvers who know our best ideas come from collective debate and development—so we are never possessive about our ideas. Every day we come together as a diverse community of smart and caring people to deliver exceptional service and expert advice—creating success that lasts. No matter where you sit in the organization, everyone is empowered to contribute their ideas. BBHers can pick up the phone and call any colleague, and they are happy to help. Expanding your impact beyond your daily role is part of how we operate as trusted partners to one another. 

We believe stability is a competitive advantage, but being stable means having the knowledge, skill, and discipline to evolve, often—pushing the boundaries of innovation.  As a private partnership, every investment we make is in the relationships, technologies, products and development we believe are in the long-term interests of our clients and our people. Our long-tenured leaders are experts in their areas and are actively involved in the day-to day business, taking the time to provide guidance and mentoring to build the next generation of BBHers. Because we know, our success begins with yours.

Go to BBH.com to learn more about our rewards and benefits, philanthropy, approach to sustainability or how we support you to thrive personally, physically and financially.