Legal Support Assistant

DLA Piper is, at its core, bold, exceptional, collaborative and supportive.  Our people are the backbone, heart and soul of our firm.  Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career.  Let’s see what we can achieve. Together.

Summary

The Legal Support Assistant, in collaboration with and in support of the firm’s strategic initiatives, is an entry-level position and a member of the Legal Support Services team (LSS) who works in the LegalSupportSuite. This position provides effective and streamlined services to lawyers and business professionals in the firm and works collaboratively with Legal Support Services team members and other firm departments. Working within LegalSupportSuite, this position handles a broad range of administrative tasks, document production and other support-related projects as needed.

Location   

This position is located in our San Diego office and offers a hybrid work schedule.

Responsibilities  

·         Receives assignments within LegalSupportSuite and works collaboratively with other Legal Support Services team members to ensure timely and accurate completion of work. Collaborates with peers to provide team support and coverage.

· Prepares, edits, and proofreads a variety of documents such as correspondence, agreements, pleadings, spreadsheets, and presentations. May require use of transcription/dictation equipment.

·         Monitors, accepts, and completes work assignments through firm software delegation tool.

·         Processes administrative tasks including expense reports, check requests, time entry, prebilling tasks, conflicts checks, and opens new client/matters, calendaring, travel arrangements, and document organization.

·         Files documents using electronic system.

·         Assists with research for projects, pulling documents, and other related tasks.

·         Ability to move from team to team upon request to assist with projects/special requests as needed while prioritizing to meet deadlines.

·         Serves as a point of contact for LSS teams and timekeepers on administrative, document production, and practice specific tasks.

·         Performs a variety of tasks utilizing the firm's technology. Conducts document searches and uploads documents from various sources to firm e-Rooms/web rooms, e.g., links, pdfs, etc., using consistent naming protocols.

·         Remains current in technical skills by taking offered courses and attending organized meetings and training as appropriate.

·         Other duties as assigned.

Desired Skills   

Must have basic knowledge of Microsoft Office. Good verbal and written communication skills and strong interpersonal skills required to interact with team members, business professionals, lawyers, and other firm departments on a daily basis. Must have a professional demeanor and strong work ethic. Must have the ability to organize and prioritize multiple assignments and have strong attention-to-detail and follow through skills. Must work effectively in a fast-paced environment. Must be a self-starter and demonstrate the ability to take ownership and also work effectively as part of a team. Must maintain confidentiality and demonstrate strong professional judgment.

Minimum Education   

·         High School Diploma or GED.

Minimum Years of Experience  

·         1 year of experience performing basic office and clerical type duties in a law firm or professional service organization.

Essential Job Expectations

While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:   

·         Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.

·         Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.

·         Provide timely, accurate, and quality work product.

·         Successfully meet deadlines, expectations, and perform work duties as required.

·         Foster positive work relationships.

·         Comply with all firm policies and practices. 

·         Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.

·         Ability to work under pressure and manage competing demands in a fast-paced environment.

·         Perform all other duties, tasks or projects as assigned.   

Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.   

Physical Demands

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.   

Work Environment   

The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future.

Disclaimer   

The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment.
Application Process    
Applicants must apply directly online instead of sending application materials via email.
 

Accommodation   

Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact [email protected].

Agency applications will not be considered.    

No immigration sponsorship is available for this position.   

The firm’s expected hiring range for this position is $29.26 - $37.30 per hour depending on the candidate’s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws.

The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits including medical/dental/vision insurance, and 401(k).

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DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job applicant poster viewing center.