Legal Support Analyst

Job Description Summary:

Fenwick is seeking a Legal Support Analyst who will provide support to the Firm’s attorneys and their clients and ensure compliance with the Firm’s established policies and guidelines. This position can be based in any of our U.S. offices. The work schedule for this position (non-exempt) will be 40 hours per week, Monday - Friday, from 8 am - 5 pm or 9 am - 6 pm. This role offers a hybrid work arrangement, allowing you to work both from home and at your designated Fenwick office. The frequency of in-office work will be determined by business needs and guided by your department's directives.

Job Description:

• Generate reports from firm databases and outside databases of client patent applications and patent portfolios as requested by firm clients and attorneys.
• Prepare and organize materials for Information Disclosure Statements for filing with the United States Patent and Trademark Office (USPTO).
• Prepare and send formal documents including assignments and declarations to inventors for execution. Record and file documents with the USPTO.
• Monitor certain upcoming patent-related deadlines and generate reports/materials relating to same.
• Prepare documents for filing by the firm’s attorneys, patent agents and paralegals. 
• Order, organize and prepare file histories and other related documents from USPTO, co-counsel in other jurisdictions and other sources.
• Process inbound files for transition from prior counsel or firm.
• Process outbound files for transition from firm to new counsel.
• Utilize firm databases (e.g., Foundation IP, Elite, ShareRooms and document management systems (e.g., iManage)), third-party tools and databases (e.g., Micropatent, Thompson IP, Orbit, USPTO Patent Center), Intranet IP related websites, tools and databases (e.g., the USPTO website) and Microsoft Office and related desktop tools and applications (e.g., Adobe Acrobat, Microsoft Word, Outlook, Visio, PowerPoint and Excel). 
• Pay attention to upcoming due dates/deadlines by reviewing docket daily, bringing urgent deadlines to attention of attorney/agent/paralegal.
• Draft, revise and finalize various patent documents, including, but not limited to, correspondence, memoranda, patent forms, filings, electronic filings, applications, amendments, assignment recordations, agreements, etc. 
• Proofread and suggest edits on patent and related documents.
• Perform other related duties as assigned.

Desired Skills and Qualifications

• Operate standard office equipment including personal computer (PC), printer, copier, fax, scan machine and telephone. 
• Ability to read and write to perform routine office correspondence and forms. Ability to perform basic arithmetic calculations (at a level normally acquired through high school or the equivalent) when verifying calculations on forms and documents and when maintaining records and files.
• Solid understanding of legal transactions, procedures and calendaring requirements and the ability to perform clerical, organizational and administrative duties in a professional services environment.
• Ability to organize and prioritize numerous tasks and complete them under pressure and time constraints.
• Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys, staff and vendors; ability and desire to provide information with courtesy and tact.
• Interpersonal skills necessary to communicate effectively by phone and provide information with courtesy and tact.
• Work occasionally requires high concentration when performing a high volume of administrative and clerical tasks and other essential duties.
• Ability to retrieve and distribute files, written documents and office supplies.
• Ability to travel no more than four times per year (16 days total) to Firm’s main office in Mountain View, California (San Francisco Bay Area) for specialized training or other job-related events.
• If necessary, willingness and capacity to travel to other off-site locations.
• The position occasionally requires more than forty hours per week to perform the essential duties. The position is non-exempt.
• Ability to access, input and retrieve information from a PC to produce error-free typed copy.
• Ability to load disks and to change settings, devices and fixtures on equipment used in and around a law firm.
• Ability to make/retrieve copies from various copy and fax machines; utilize fax and copy centers.
• Ability to work well with other business professionals and attorneys in a fast paced environment.

Reporting to the Legal Support Analyst Supervisor, the ideal candidate must be organized, efficient and have a good aptitude for learning standard tasks within a law firm environment. Current knowledge of U.S. Patent and Trademark Office rules/procedures and operations background and/or project management experience is helpful, but not required. Patent prosecution or life sciences experience a plus. A bachelor’s degree is preferred, or equivalent experience or relevant certifications.

#LI-Hybrid

Benefits and Compensation Details:

At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing.

The anticipated range for this position is:

$50,000 - $65,000

Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.