Legal Specialist

Vanteo, LLC (Vanteo) is the leading provider of global talent for U.S. businesses, connecting thousands of skilled, unskilled, and seasonal employees with opportunities across multiple visa programs. Vanteo is also the fastest-growing cultural exchange company, facilitating transformative career-development experiences through J-1 Visa Intern, Trainee, and Teacher programs, offering full cultural immersion in the U.S. Our mission is twofold in bridging global talent with American business: driving workforce solutions and providing cross cultural exchange experiences.

Vanteo is looking for a Legal Specialist to join the company’s legal function as we enter new phases of growth and opportunity. The Legal Specialist plays a critical support function to the Legal Department by supporting In-House Counsel in the maintenance of accurate records, tracking contract lifecycles, and ensuring the company's adherence to applicable laws, regulations, and internal policies.

Duties/Responsibilities: 

• Contract Management: 

• • Assist in the drafting (from templates) and management of contracts. 

• • Maintain accurate records of contracts and related documents. 

• • Track contract deadlines and ensure timely renewals. 

• • Document Management and Administration: 

• • Maintain organized and accurate legal and compliance files and databases. 

• • Assist with the preparation and filing of legal documents. 
  • Pull risk and data reports from contract management system.

• • Provide administrative support to the Legal team. 

• Compliance Monitoring and Reporting: 

• • Assist in monitoring and tracking changes in relevant laws, regulations, and industry standards. 

• • Prepare and maintain compliance reports and documentation. 

• • Assist in the implementation and monitoring of compliance programs. 
• Legal Research and Analysis: 

• • Conduct legal research on various topics related to the company's operations. 

• • Analyze legal documents and provide summaries and recommendations for in-house counsel review. 

• • Assist in-house counsel in the preparation of legal memoranda and other written materials. 

• Policy and Procedure Development: 

• • Assist in-house counsel in the development, implementation, monitoring, and maintenance of company policies and procedures. 

• • Communicate policy changes and updates to relevant stakeholders. 

• Perform other duties as assigned. 

What You’ll Bring: 

• Proactive approach. 

• Ability to read and accurately summarize large and complex texts. 

• Excellent research, analytical, and problem-solving skills. 

• Document management skills. 

• High attention to detail. 

• Problem-solving skills.  

• Ability to maintain confidentiality and handle sensitive information. 

• Strong organizational and time-management skills. 

• Excellent verbal and written communication skills. 

• Strong collaboration skills across internal and external business stakeholders. 

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 

Education and Experience: 

• Bachelor's degree in legal studies, business administration, or a related field; Paralegal certificate, JM, or JD is a plus. 

• 1-3 years of relevant experience. 

• In-house experience in immigration, corporate law, or compliance is a plus. 

Physical Requirements: 

• This position is fully remote with no travel required.  

• Prolonged periods of sitting at a desk and working on a computer. 

Please note that this job description is not designed to cover all activities, duties, or responsibilities. Activities duties and responsibilities may change at any time with or without notice.