MINIMUM QUALIFICATIONS:
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
1. High School diploma or Equivalent
PREFERRED QUALIFICATIONS:
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
1. Associate's degree in business / office management, secretarial sciences, or related legal field
CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.
1. Provide a wide range of support to WVUHS Legal Services
2. Provide widespread support to visitors by answering questions and requests.
3. Perform administrative duties such as answering phones, overseeing incoming and outgoing mail, and responding to email inquiries
4. Assist counsel and staff in creating PowerPoints and other presentations.
5. Communicate timely and professionally with internal WVUHS departments regarding legal matters.
6. Prepare documents for signature and coordinate execution and mailing of legal documents.
7. Monitor and maintain management information for the WVUH Legal Services Department.
8. Assist in maintaining appropriate departmental filing systems and departmental files ensuring ease of access in timely manner to accurate information.
9. Assist with organizing office events.
10. Support the WVUHS Legal Services department in all matters, including support of other counsel and staff within the Department as needed.
11. Monitor governmental websites for excluded parties on governmental and OIG websites, perform sanction checks on outside vendors as necessary, and ensure all vendors are registered to perform business in state of residence.
12. Ensure contract file has all contracts, signatures, and documents fully executed prior to closing. Circulate copies of contracting documents to stakeholders as appropriate.
13. Circulate copies of contracting documents to stakeholders as appropriate.
14. Support the WVUH Legal Services Department in all matters, including support of other counsel and staff within the Department as needed.
15. Assisting in maintaining interface with contracts database provider and serve as internal gatekeeper for others accessing the database.
16. Train other personnel in contracts management database as directed.
PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Prolonged periods of sitting.
2. 2. Manual dexterity used in operating standard office equipment.
3. Ability to lift heavy boxes.
WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. We are looking for someone who enjoys working in a deadline driven environment.
SKILLS AND ABILITIES:
1. Good verbal and writing skills.
2. Ability to proofread and edit documents.
3. Good organizational skills.
4. Basic computer knowledge and ability to operate standard office software.
5. Willingness to adapt and reprioritize tasks in a changing environment.
6. Possess excellent time management skills and the ability to prioritize while working independently.
Additional Job Description:
Scheduled Weekly Hours:
40Shift:
Exempt/Non-Exempt:
United States of America (Non-Exempt)Company:
SYSTEM West Virginia University Health SystemCost Center:
509 SYSTEM Legal ServicesAddress:
1240 Suncrest Towne CentreMorgantownWest VirginiaEqual Opportunity Employer
West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.
Skills Required
- High school diploma or equivalent.
- Associate's degree in business/office management, secretarial sciences, or related legal field.
- Proven verbal and written communication skills; professional customer interaction.
- Ability to proofread and edit legal and administrative documents.
- Strong organizational skills and ability to maintain filing systems.
- Basic computer knowledge and ability to operate standard office software (Microsoft Office) and create PowerPoint presentations.
- Experience with or ability to learn and serve as gatekeeper for contracts management database.
- Ability to monitor governmental/OIG websites and perform sanction/vendor checks.
- Ability to prioritize tasks, adapt to changing priorities, and work independently with good time management.
- Ability to operate standard office equipment and occasional lifting of heavy boxes.
What We Do
The WVU Health System, which operates under the brand name WVU Medicine, is comprised of 22 member, managed, and affiliated hospitals in West Virginia, Maryland, Ohio, and Pennsylvania. It is West Virginia’s largest healthcare system and largest private employer with more than 2,500 licensed beds, 4,900 providers, approximately 30,000 employees, and more than $5 billion in total operating revenues. It includes: • J.W. Ruby Memorial Hospital in Morgantown (flagship), including WVU Medicine Children’s in Morgantown and Fairmont Medical Center in Fairmont; • United Hospital Center in Bridgeport; • Camden Clark Medical Center in Parkersburg; • Berkeley Medical Center in Martinsburg; • Barnesville Hospital in Barnesville, Ohio; • Braxton County Memorial Hospital in Gassaway; • Garrett Regional Medical Center in Oakland, Maryland; • Harrison Community Hospital in Cadiz, Ohio; • Jackson General Hospital in Ripley; • Jefferson Medical Center in Ranson; • Potomac Valley Hospital in Keyser; • Princeton Community Hospital in Princeton, including The Behavioral Health Pavilion in Bluefield; • Reynolds Memorial Hospital in Glen Dale; • Saint Francis Hospital in Charleston; • St. Joseph’s Hospital in Buckhannon; • Summersville Regional Medical Center in Summersville; • Thomas Memorial Hospital in South Charleston; • Uniontown Hospital in Uniontown, Pennsylvania; • Wetzel County Hospital in New Martinsville; • Wheeling Hospital in Wheeling; • And five institutes – the WVU Cancer Institute, the WVU Critical Care and Trauma Institute, the WVU Eye Institute, the WVU Heart and Vascular Institute, and the WVU Rockefeller Neuroscience Institute. The WVU Health System also provides management services to Grant Memorial Hospital in Petersburg. For more information, visit WVUMedicine.org
