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Legal & Office Administrator
Greenfield Milling • Denver, CO — On-Site; Hybrid opportunity over time • Full-Time
POSITION OVERVIEW
Greenfield Milling is seeking an Office Administrator to support its Denver office and provide hands-on administrative, HR, and legal/entity-management support across the organization. This role will work closely with the Director of Corporate Administration, who has been supporting the company's owners and CEOs and has an increasing range of responsibilities that is customary with a growing company. This is an on-site role during the initial training period, with the opportunity of transitioning to a hybrid schedule over time.
This role is centered on office operations, HR-related administrative support, and legal administration activity across the company's business entities.
KEY RESPONSIBILITIES
◆ Office Administration: Provide day-to-day office administration support for the Denver location, including scanning documents, handling incoming mail, and general office operations.
◆ Facilities & Vendor Coordination: Manage office supply ordering, vendor coordination, and facilities logistics for the Denver office.
◆ Front-Office Support: Serve as a point of contact for incoming calls, visitors, and general office inquiries.
◆ HR Support: Support HR-related administrative tasks as needed, including onboarding /offboarding paperwork and personnel file organization.
◆ Entity & Legal Administration: Maintain and manage documentation and details related to the company's business entities, working closely with legal counsel and leadership to keep entity records organized and current.
◆ Compliance Tracking: Track compliance deadlines and coordinate timely filing of annual reports, business license renewals, and other state filings to keep all entities in good standing.
◆ Corporate Record keeping: Maintain corporate records and minute books (physical and/or digital) for each entity, including officer/manager appointments and formation documents.
◆ External Liaison: Serve as liaison with registered agents, outside counsel, and government agencies on entity-related correspondence and filings.
◆ Paralegal Support: Provide paralegal-level support on legal and entity matters as needed, including drafting, proofreading, and organizing routine legal correspondence and documents under attorney guidance.
◆ Document Execution: Coordinate notarization and document execution processes as needed.
◆ Transaction Support: Support due diligence and documentation requests for financing, contracts, or other corporate transactions as needed.
◆ Cross-Functional Collaboration: Collaborate cross-functionally with multiple departments across the organization.
◆ Systems: Use the company's existing expense management system as needed; no specialized software experience required.
IDEAL BACKGROUND & SKILLS
◆ Experience: Prior experience in an administrative, paralegal, or legal support capacity preferred.
◆ Entity Management Knowledge: Working knowledge of corporate governance and entity-management fundamentals (annual reports, registered agents, maintaining good standing).
◆ Work Arrangement: Comfortable working on-site during the initial training period, with flexibility to shift to a hybrid schedule over time.
◆ Organization: Strong organizational skills and comfort managing detailed documentation across multiple business entities; comfortable working independently with minimal supervision while juggling deadlines.
◆ Communication & Discretion: Excellent written and verbal communication skills, with strong attention to detail and discretion handling sensitive information.
◆ Team Environment: Able to work cross-functionally and support a small, fast-paced office.
◆ Technical Skills: Proficiency with Microsoft Office Suite; familiarity with entity-management or document-management platforms is a plus, not required.
◆ Company Environment: Prior experience in a small or growing company setting is a plus, given the wear-many-hats, generalist nature of the role.
COMPENSATION & Benefits
◆ Competitive Pay: Base Salary of $55,000 - $72,0000, depending on experience
◆ Paid Time Off & Company Paid Holidays
◆ Medial, Dental, Vision Health Coverage Plans
◆ Tuition Reimbursement Options
◆ Product Discounts
◆ Company 401(k) Opportunities with match
Skills Required
- Prior experience in an administrative, paralegal, or legal support capacity
- Working knowledge of corporate governance and entity-management fundamentals, including annual reports, registered agents, and maintaining good standing
- Ability to work on-site during the initial training period and transition to a hybrid schedule over time
- Strong organizational skills and ability to manage detailed documentation across multiple business entities and competing deadlines
- Ability to work independently with minimal supervision
- Excellent written and verbal communication skills
- Strong attention to detail and discretion handling sensitive information
- Ability to work cross-functionally in a small, fast-paced office
- Proficiency with Microsoft Office Suite
- Familiarity with entity-management or document-management platforms
- Prior experience in a small or growing company setting
What We Do
Flex HR is a full-service human resources outsourcing and consulting firm dedicated to supporting small and mid-sized companies. They offer a comprehensive range of services, including strategic HR consulting, back-office administration, payroll, recruiting, and regulatory compliance. By providing an accessible and affordable alternative to internal HR departments, Flex HR enables business owners to focus on their core operations and growth while ensuring a professional HR infrastructure.
