Summary:
Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.
We are looking for a Legal Executive Assistant to provide assistance and secretarial support to Partners, Associates and Staff.
This role reports to the Director of Administration and Operations Manager.
Responsibilities include:
- Extensive and accurate diary management for all attorneys
- Document production, including heavy amendments and formatting, track changes (if applicable) and working in multiple versions of documents
- Arrange meetings, lunches and dinners and follow up with confirmations
- Complex travel arrangements, including flights, accommodation, visas and transfers
- Handle telephone queries and relay relevant messages accurately
- Photocopying, printing, binding, scanning and filing of original and electronic documents
- Involvement in the billing process; including distribution of prebills, liaising with the partner and accounts department to finalise bills and send to clients in a timely manner
- Timesheet entry for attorneys using Expert Time/iTimekeep
- Preparation of expense claims, invoice requests and petty cash reports
- Assist with the opening of new client files and new matters, including obtaining the necessary KYC documentation for every client
- Input client development events and meetings into InterAction
- Provide additional secretarial support for other partners/attorneys as required due to their Executive Assistant being absent
- Apart from the duties summarised herein, we retain the right to include other reasonable duties which are part of, and incidental to, this type of work.
Qualifications:
- Strong organisational skills and attention to detail
- Ability to prioritise tasks and work effectively in a fast paced, professional environment
- Ability to use own initiative, working independently and as a team member
- Proactive attitude with a good work ethic
- Excellent written and verbal communication skills
- Professional, flexible and collaborative approach
- Fluent in English (Arabic is a bonus), both verbal and written
- Complete discretion and sound judgement when handling sensitive information
- Willingness to build and improve secretarial skills
- Knowledge of administrative procedures
- Willingness to work overtime when required
- Able to work to tight deadlines
Experience:
- Experience working with Microsoft Office 365 (Word, Excel, PowerPoint, Outlook)
- Templates and numbering tools for Word
- Adobe Acrobat DC Pro
- iManage 10 (document management system)
- Expert Time/iTimekeep (time recording)
- Emburse Enterprise (expenses and invoices)
- Workshare Professional (comparisons and metadata stripping
- InterAction (contact management database used by partners/secretaries)
- Minimum five years’ current experience working in a major UK or US law firm
Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.
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For technical difficulties with our online application, please contact us at [email protected]. Our recruiting support team will respond as soon as possible.
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Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.
If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at [email protected]. Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.
Skills Required
- Strong organizational skills and attention to detail
- Ability to prioritize tasks and work effectively in a fast-paced professional environment
- Ability to work independently, use initiative, and collaborate as a team member
- Proactive attitude and strong work ethic
- Excellent written and verbal communication skills
- Professional, flexible, and collaborative approach
- Fluency in English, verbal and written
- Arabic language proficiency
- Discretion and sound judgment when handling sensitive information
- Knowledge of administrative procedures
- Willingness to work overtime when required
- Ability to work to tight deadlines
- Experience with Microsoft Office 365, including Word, Excel, PowerPoint, and Outlook
- Experience with Word templates and numbering tools
- Experience with Adobe Acrobat DC Pro
- Experience with iManage 10
- Experience with Expert Time or iTimekeep
- Experience with Emburse Enterprise
- Experience with Workshare Professional
- Experience with InterAction
- At least five years of current experience working in a major UK or US law firm
Gibson Dunn Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Gibson Dunn and has not been reviewed or approved by Gibson Dunn.
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Fair & Transparent Compensation — Pay is considered strong and industry‑standard for attorneys, and feedback suggests many feel compensation is fair relative to BigLaw norms. Overall sentiment on pay skews positive even as satisfaction varies by role.
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Healthcare Strength — Health insurance options are often characterized as strong, with comprehensive coverage highlighted across multiple accounts. Sentiment around medical benefits appears notably positive for many employees.
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Parental & Family Support — Parental leave is portrayed as generous, with robust maternity and paternity policies cited. Family-oriented perks such as backup childcare are also mentioned in some materials.
Gibson Dunn Insights
What We Do
Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. With more than 2,200 lawyers, spanning 23 offices and dozens of practice areas, we operate as a unified whole. Our work is distinguished by a unique combination of precision and vision. We forge deep partnerships with our clients - helping them face tough challenges with courage and thrive in unprecedented times. © 2026 Gibson, Dunn & Crutcher LLP. All rights reserved. For contact and other information, please visit us at www.gibsondunn.com. Attorney Advertising: These materials were prepared for general informational purposes only based on information available at the time of publication and are not intended as, do not constitute, and should not be relied upon as, legal advice or a legal opinion on any specific facts or circumstances. Gibson Dunn (and its affiliates, attorneys, and employees) shall not have any liability in connection with any use of these materials. The sharing of these materials does not establish an attorney-client relationship with the recipient and should not be relied upon as an alternative for advice from qualified counsel. Please note that facts and circumstances may vary, and prior results do not guarantee a similar outcome.
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