Legal Coordinator

Job Category:

Legal

Pay Grade Range:

$0.00 - $0.00

Disclaimer: The base salary range represents the low and high end of Altus Group’s “Pay Grade Range” for this position in the primary work location. Actual hiring salaries will vary depending on factors including but not limited to work experience, and geographic market data for the role. The Pay Grade Range listed above does not reflect Altus Group’s total compensation for employees. Other rewards may include an annual bonus, flexible work arrangements, and region-specific benefits.

Unlock your Altus Experience!

If you’re looking to advance your career in data analytics, expertise, and technology for the rapidly growing global CRE market, there’s no better place than Altus Group. At Altus, our work is purposeful. Every day, our employees drive impact, innovate, and shape the global commercial real estate (CRE) and PropTech industry.

Our people-centric culture empowers you to deliver in a high trust, high performance culture, surrounded by an inclusive team that’s collaborating to modernize our industry. We invest in our people with training and growth opportunities designed to propel you further in your career while providing a flexible and progressive workplace that reflects our values and teams.

Altus Group is currently seeking a Legal Coordinator to join its global legal team. Reporting to the Associate General Counsel, Assistant Corporate Secretary, this role, based in Toronto, will focus on providing administrative and legal support in a fast-paced and high growth environment.

Job Summary:

Altus Group is currently seeking a Legal Coordinator to join its global legal team. Reporting to the Associate General Counsel, Assistant Corporate Secretary, this role, based in Toronto, will focus on providing administrative and legal support in a fast-paced and high growth environment.

Key Responsibilities:

• Provide administrative support to the global legal team, including attorneys, paralegals and other legal staff as well as board of directors.

• Draft, review and edit correspondence, agreements and other documents including basic contracts under the supervision of an attorney.

• Assist legal team members with adherence to operating procedures, including document storage, file management, legal playbooks, contract lifecycle management and other procedures.

• Create, administer and maintain legal tools, templates, and other content

• Coordinate, organize, and host meetings on behalf of the legal team as well as plan events and offsites

• Manage legal invoice administration and payment. Assist with the tracking and management of spend against legal department budget and assist with preparation of monthly accruals.

• Initiate project-related communications with other departments, track deliverables related to projects, and in consultation with an attorney or other member of the legal department, assemble, organize, and integrate the information received into documents, plans, reports and/or filing systems as needed.

• Communicate with outside legal counsel, external contacts, and staff as required.

• Perform administrative duties in support of legal executives, including coordinating, planning, and scheduling travel arrangements and submitting expense reimbursements, as well as general tasks such as tracking deadlines and follow ups, ordering supplies; distributing mail; procuring conference room space, greeting visitors, and preparing catering requests.

• Assist with the setup, organizing, indexing, and maintenance of personal and department files and records for matters and issues, as appropriate. Maintain department’s legal matter tracking system for electronic billing and matter management and generate reports, as appropriate.

Key Requirements:

• Attention to detail, the ability to work independently, solve problems proactively and handle multiple projects simultaneously in a fast-paced environment and ability to think and work well under pressure.

• Ability to produce a quality work product given ever-changing time constraints.

• Ability to track against a deadline to ensure deadline is met and communicate promptly if deadline cannot be met.

• Strong computer skills, including a high level of proficiency in Microsoft Word, Outlook, Excel, PowerPoint, Teams, Sharepoint, OneDrive, and document management systems.

• Strong interpersonal skills and team player, including ability to work well with staff and clients.

• Experience in partnering with and supporting a fast-paced sales or business development organization to close deals; strong organizational skills to prioritize and manage multiple time-sensitive projects simultaneously in such an environment to help drive deals to close

• High personal standards of excellence and ethics, as well as the ability to act with discretion, strict confidentiality and sensitivity towards issues and individuals

• Excellent written and verbal communication skills. Contract review experience preferred, but not required.

#LI-Hybrid

What Altus Group offers:

• Rewarding performance: We are pleased to be able to provide employees competitive compensation, incentive and bonus plans, and a total rewards package that prioritizes their mental, physical and overall financial health. 
• Growth and development: As a destination for top industry talent, we’re investing in you to meet the evolving needs of our clients and deliver on your professional goals. Our Altus Intelligence Academy offers over 150,000 hours of learning materials catering to diverse stages of an employee’s career journey.
• Flexible work model: We’re modernizing our employee programs to reflect the new world of work. Our Activity-Based Work model provides you with flexibility to align your work location to the work being performed - office for connecting and collaborating, and remote for focused work.

Altus Group is committed to fostering an inclusive work environment where all clients and employees feel welcomed, accepted and valued. We provide an atmosphere free from barriers to promote diversity, equity, and inclusion, and encourage equal opportunities for all employees. We’re seeking candidates with diverse experiences and provide accessible candidate experiences throughout the selection process. If you need accommodation, please contact us at [email protected] or +1 888 692 7487.

We appreciate all applicants who take the time to apply to Altus Group. Please note that only those who are selected to move forward in the process will be contacted. Thank you.