Legal Assistant

Location

Brookfield Place - 181 Bay Street

Brookfield Culture

Brookfield has a unique and dynamic culture.  We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader:  Entrepreneurial, Collaborative and Disciplined.  Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

Position Summary

Brookfield is seeking a Legal Assistant to support the Legal Team within Brookfield Manager. The ideal candidate is a detail-oriented, proactive self-starter with a high level of professionalism and discretion. This role requires the ability to work effectively in a fast-paced environment, interact with staff at all levels, and remain flexible, resourceful, and efficient under pressure.

Responsibilities

• Legal document management and preparation with strong proficiency in MS Office,  Adobe Acrobat and Litera (including advanced formatting of Excel, PowerPoint, Word documents including track changes and comments)

• Assisted with records administration tasks, including filing, organizing, and maintaining electronic and physical documents

• Calendar management and scheduling

• Participate in ad hoc office operational projects as required (for example, documentation management and coordination of signing of documents)

• Expense report receipt tracking and report submission

• Legal Tracker (Serengeti) matter openings

• Reviewing, approving and reconciling vendor invoices with a particular focus on legal invoices. Includes managing the accounts payable process and communicating with law firms and other vendors

• Manage incoming correspondence, including email, telephone and mail

• Assist team members with work overflow during busy periods, absences, holidays, etc.

• Travel booking and coordination of Legal team and board members as required

Qualifications & Requirements

• 3-5 years' experience in a law firm or the legal department of a large public company/in-house group preferred

• Highly organized and able to work in a dynamic, complex and fast-paced environment, as well as adapt quickly to manage changing priorities and deadlines

• Excellent interpersonal skills and ability to work independently with minimal supervision, as well as in a group alongside all levels and departments of the organization

• Excellent communication (verbal and written)

• Proficient in MS Office, including Word, Excel, PowerPoint and Outlook

• Experience with Concur is a plus but not required

• Knowledge of Visio, iManage, Diligent Entities, Diligent Board Books, SEDAR or SEDI, is an asset

• Knowledge of minute books and closing books, is an asset

• Overtime as needed 

Salary Range: $60,000 - $75,000 CAD

Position Opening Reason:

New Position

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it.  Accordingly, we do not tolerate workplace discrimination, violence or harassment.

Brookfield is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act. Should you require a Human Rights Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.