Overview:
Works with Legal team and support staff in preparing legal documentation and/or processing transactions under general supervision. Highly organized, attention to detail and motivated to take initiative in assisting in respective projects.
Responsibilities:
- Provides support to Legal team for confidential and time sensitive material
- Prepares Owner/Architect Agreements and Consultant Agreements under direction of Legal leadership
- Ensures that contracts and proposals are properly entered into organizational databases and securely maintained
- Prepares contract amendments
- Manages legal documentation and correspondence in strict confidence
- Assists in HKS insurance annual renewals
- Assists with corporate matters
- Coordinates appointments, including all correspondence and logistics necessary
- Prepares meeting agendas for assigned staff, assists with meeting set-up/ clean-up which includes ordering lunch and takes minutes as needed
- Schedules and organizes activities such as meetings, schedules, travel, conferences and interviews for Legal team
- Answers phones, distributes mail, and processes expense reimbursement for Legal team
- Assists with corporate and professional compliance with state laws and regulations
- May scan, distribute, and archive appropriate resources for knowledge sharing
Qualifications:
- High school education; Associate’s or higher degree preferred
- Typically with 5+ years of related experience
- Training or certification as a Legal Assistant or Paralegal
- Proficient in MS Office Suite, including Outlook, Word, Excel, PowerPoint and Teams
- Knowledge of Bluebeam software and Adobe including InDesign and Illustrator to create and edit materials and presentations preferred
- Strong interpersonal skills and the ability to interact with all levels of staff
- Strong work ethic and eagerness to produce high quality, accurate results
- Strong organizational skills and the ability to work on multiple projects at the same time
- Ability to write with proper grammar and correct grammar in documents reviewed
- Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics
- Ability to communicate in a clear, concise, and professional manner both verbally and in writing
- Ability to proactively problem solve and collaborate on innovative solutions
- Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice
- Ability to work and collaborate in a team environment, and ability to work independently and prioritize work
- Ability to effectively meet deadlines at expected quality
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If you currently work for HKS, please submit your application via the Internal Careers Portal.
HKS is an EEO/AA Employer: M/F/Disabled/Veteran
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What We Do
We are a design firm of more than 1,400 architects, interior designers, urban designers, scientists, artists, anthropologists and more. We work together across industries and across the globe to create places that delight, heal and stimulate peak performance.
We nurture a culture of extraordinary people with curious and creative minds who are passionate about delivering elegant solutions. We also have a dedicated research team devoted to discovering processes and ideas that improve outcomes for everyone.
In everything we do, we're mindful of the fragility of all life and of the planet.
