The Role
Provides administrative and clerical support to the Legal Department, including legal document preparation, proofreading, file management, scheduling, correspondence, data entry, invoice tracking, expense reporting, and confidential records handling. The role supports attorneys and legal staff while maintaining organized workflows and assisting with reports, dashboards, mail, supplies, and special projects. Training is provided for a current college student or recent graduate.
Summary Generated by Built In
The Legal Assistant provides administrative and clerical support to the Legal Department and reports directly to the Legal Operations Lead. This position is intended for a current college student or recent graduate seeking foundational experience in the legal field. The role supports day-to-day legal operations through document preparation, file management, scheduling, and general administrative assistance while operating in a confidential, professional environment. Training will be provided.
What you'll be Doing
- Provide general administrative and clerical support to attorneys and legal staff.
- Prepare, format, proofread, and distribute legal documents and correspondence.
- Organize, maintain, and update physical and electronic case files and records.
- Assist with data entry, filing, and document management.
- Answer incoming phone calls, manage emails, and handle internal and external inquiries.
- Schedule appointments, meetings, and other legal-related activities.
- Coordinate mail distribution, courier services, and office supplies for Legal Department.
- Support preparation of reports, memos, and other confidential documents.
- Assist with Legal Dashboard updates, invoice tracking, and expense reporting as assigned.
- Perform additional administrative duties and special projects as needed.
What You Bring to the Table
Education:
- High school diploma or equivalent required.
- Associates degree, current enrollment in a Bachelor's degree program, or recent graduation preferred, with interest in legal studies, business, or a related field.
Knowledge:
- Basic understanding of administrative office practices and procedures.
- Familiarity with legal terminology, court procedures, or document management systems is preferred but not required.
- Willingness to learn legal department processes and workflows.
- Prior office, clerical, or administrative experience preferred but not required.
- Basic administrative or customer service experience is beneficial.
- Ability to manage multiple tasks, prioritize responsibilities, and adapt in a fast-paced environment.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office applications, including Word, Outlook, and Excel.
- High attention to detail with strong proofreading skills.
- Ability to handle confidential and sensitive information with discretion.
- Ability to work collaboratively as part of a team while also completing tasks independently.
- Professional demeanor with a positive, service- oriented attitude.
Why Join Cotton?
- Impactful Work: Make a difference by helping businesses prepare for and recover from disasters.
- Collaborative Culture: Work alongside passionate, talented professionals in a fast-paced environment.
- Career Growth: Expand your skills and grow within a dynamic, industry-leading company.
- Competitive Compensation & Benefits: Enjoy a strong benefits package, including healthcare, retirement plans, and more.
About
Founded in 1996, Cotton Holdings Inc., is a global, diversified holding company with subsidiaries that provide property restoration, construction, roofing, consulting, workforce staffing, temporary workforce housing and culinary services to public and private entities worldwide. Cotton subsidiaries operate throughout North America and internationally under eight unique brands: Cotton Global Disaster Solutions, Cotton Roofing, Cotton Logistics, Cotton Culinary, Cotton International, Advance Catastrophe Technologies (ACT) and Target Solutions.
Skills Required
- High school diploma or equivalent
- Associate degree, current enrollment in a bachelor's degree program, or recent graduation in legal studies, business, or a related field
- Basic understanding of administrative office practices and procedures
- Ability to manage multiple tasks, prioritize responsibilities, and adapt in a fast-paced environment
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office, including Word, Outlook, and Excel
- Strong attention to detail and proofreading skills
- Ability to handle confidential and sensitive information with discretion
- Ability to work collaboratively and independently
- Professional demeanor and positive, service-oriented attitude
- Familiarity with legal terminology, court procedures, or document management systems
- Prior office, clerical, or administrative experience
- Basic administrative or customer service experience
Am I A Good Fit?
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The Company
What We Do
Cotton Holdings is a Houston-headquartered global infrastructure support services company serving public and private clients. Through specialized subsidiaries and brands, it provides property restoration and disaster recovery, construction and roofing, consulting, logistics, workforce staffing and temporary housing, and culinary services. Its integrated capabilities, personnel, technology and company-owned assets support disaster response, large development projects, government and public-sector partnerships, industrial operations, and commercial real-estate business continuity across North America and internationally.
