Legal Assistant Billing Specialist

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting opportunity for a Legal Assistant Billing Specialist to join our Revenue Management Department. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment within the legal industry.

Join our Revenue Management Team as a Legal Assistant Billing Specialist in our Philadelphia Office.

We are seeking a highly skilled and meticulous professional who thrives in a fast-paced, deadline-driven environment. In this entry-level role, you will provide support to our Billing Department where you'll process, ensure accurate and timely invoicing, and collaborate with attorneys and client to manage billing inquiries and compliance. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional service. If you are someone who values precision, adaptability, and innovation, we invite you to join our team and make a meaningful impact.

This role will be based in our Philadelphia office. This position reports to the Billing Supervisor of Revenue Management. The candidate must be flexible to work overtime as needed.

Position Summary

The Legal Assistant Billing Specialist role involves supporting the billing department in preparing, reviewing, and processing client invoices while ensuring accuracy and compliance with firm policies and client guidelines. The candidate must have strong analytical abilities, exceptional attention to detail, and excellent communication skills to liaise effectively with attorneys, clients, and administrative staff. The candidate must be eager to learn industry standard legal billing practices. 

Key Responsibilities

• Assists with editing time and expense entries in our billing software based on the requests from the Billing Attorneys.

• Assists with the generation of high volume of complex client invoices.

• Works with the Billing Specialists to ensure that all invoices are in compliance with the billing guidelines and that all required supporting documentation is compiled prior to submission.

• Assists with the submission of electronic bills, including all supporting documentation.

• Works with the Billing Specialists to monitor and immediately address any invoice rejections, reductions, and appeals as needed.

• Assists and respond to billing inquiries.

• Assists with special projects and ad hoc reports as requested.

Qualifications

Skills & Competencies

• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.

• Effectively prioritize workload and adapt to a fast-paced environment.

• Highly motivated self-starter who can work well under supervision, as well as take a proactive approach in a team setting.

• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.

• Strong analytical and problem-solving skills.

• Takes initiative and uses good judgment, excellent follow-up skills.

• Must have the ability to work under pressure to meet strict deadlines.

• Ability to establish and maintain positive and effective working relationships within all levels of the firm.

Education & Experience

• Bachelor’s Degree in Accounting or Finance preferred, but not required.

• Minimum 1-3 years of prior work experience.

Technology

• Proficiency in Excel required.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.