LEGAL ANALYST II (LITIGATION)

POSITION PURPOSE:  Under the direction of the General Counsel, the Legal Analyst II - Litigation will have primary responsibility for litigation management, document production, investigation of internal complaints, court orders relating to program participants, and general legal research and writing.

EXAMPLES OF ESSENTIAL DUTIES: The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position.

Litigation Management: Primary responsibility for the maintenance of litigation and administrative hearing files, including drafting and revising Document Preservation Notices. Assist with document production in connection with discovery motions, subpoenas, or other record requests. Scan, copy, file, maintain, and retain documents in accordance with NHA’s Corporate Record Retention Policy. Review invoices from outside counsel to ensure accuracy and to contain legal costs. Assist with tracking and maintaining a calendar of important deadlines for litigation, arbitration, and related hearings, etc. 

Internal Investigations:  Primary responsibility for managing and providing guidance on investigation of internal complaints of alleged policy violations, conduct interviews, and drafting a summary of findings and recommendations in accordance with established procedures for responding to incidents; determine and document information pertinent to incidents; communicate proposed resolutions, disciplinary actions, or results to General Counsel. Prepare draft responses for complaints concerning employee discrimination claims and policy violations. Assist with reviewing employee personnel files and/or investigation files as needed. Prepare responses and inquiries from outside agencies (e.g., government agencies, etc.) to assist in resolving issues. Ensure California labor laws are considered in all prepared responses. 

Family Law Matters:  Primary responsibility for managing and providing guidance on all matters related to interpretation of court orders and other documents relating to restraining orders, and custody documents affecting parents, guardians, and clients receiving program services.

Employment Law  & Collective Bargaining Matters:  Assist with periodic staff training on NHA’s policy and labor law issues. Assist with preparation and review of policies related to all aspects of business operations and personnel matters in accordance with California labor laws and related Head Start, State, Federal, and/ or other program regulations. Research and draft recommendations for employment matters including: leaves of

absence, workplace accommodations, workplace safety, harassment, discrimination, wage, and overtime standards. Assist with resolution of employee grievances filed with the union and related CBA matters. Assist with periodic review of Employee Handbook to remain in compliance with California regulations.

Participates in special projects to support the Legal Department and performs other related duties as required and assigned.

DESIRED MINIMUM QUALIFICATIONS:

Knowledge of:  Familiarization with California family law, labor and employment law, practice theories, and principles, including California civil litigation procedures, document discovery, litigation file management, and legal research and writing. Demonstrates a working knowledge of techniques for soliciting and gathering information; identifies appropriate sources of information.

Ability to: Maintain confidentiality for all Legal Department matters. Communicate with diverse audiences and executive-level staff. Operate a personal computer, Excel, PowerPoint, and Word. Prepare clear, concise, and comprehensive memoranda, reports, and presentation materials; complete work in a timely manner, exercise sound independent judgment within general policy guidelines; understand, interpret, explain, and apply state, local, and NHA regulations and policies regulating Legal and administrative matters; establish and maintain effective working relationships with management, staff, volunteers, and others encountered in the course of work.

Experience and Training: Graduation from a four-year college or university desired. Minimum one-year experience performing litigation management, conducting internal investigations, policy drafting, and legal research and writing, including analysis and review of pending legislation affecting business operations. Experience with a non-profit agency desired. Must have excellent writing skills, a strong work ethic, and be detail-oriented. Must be able to work independently and have advanced organizational skills and business intelligence. 

Licenses; Certificates; Special Requirements: Paralegal certification is required. A valid California Driver’s License is required. Must be able to pass a criminal background check and meet state-required health standards to work in a licensed childcare center (fingerprints, TB, and physical).      

PHYSICAL AND MENTAL DEMANDS:  The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:  While performing the duties of this class, employees are regularly required to sit; talk or hear both in person and by telephone; and use hands repetitively to operate, finger, handle, or feel standard office equipment and documents; grasp items and reach with hands and arms. Employees are frequently required to stand and walk, bend and stoop, and may be required to lift a minimum of 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Mental Demands:  While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret complex data and information; use math and mathematical reasoning; analyze and solve problems; learn and apply new information; perform highly detailed work on multiple, concurrent tasks with frequent interruptions; interact with managers, staff, contractors, vendors, suppliers and others encountered in the course of work.

WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Employees work under typical office conditions, and the noise level is usually quiet.