Legal Administrator
Salary: £26,227.50 per annum, plus company benefits
Location: Leeds, LS10 1AB
Contract: Full Time, Permanent
Shifts: 37.5 hours per week, Monday – Friday, 1 hours unpaid lunch break, 9am-5:30pm
Work model: Hybrid
Williams Lea seeks a Legal Administrator to join our team!
Williams Lea is the leading global provider of skilled, technology-enabled, business-critical support services, with long-term trusted relationships with blue-chip clients across investment banks, law firms and professional services firms. Williams Lea employees, nearly 7000 people worldwide, who provide efficient business services at client sites in often complex and highly regulated environments, from centralised Williams Lea onshore facilities, and through best cost company offshore locations.
Purpose of role
The Legal Administrator’s principal role is to provide the client with the administrative support they need to provide seamless legal services to their customers and help them maximise the amount of time they can spend on fee-earning tasks.
The Legal Administrator will be responsible for completing defined legal administrative tasks, working within the client systems from the ODC while adhering to all client processes, protocols and policies.
Key responsibilities
- Attending on receipt of instructions from Fee Earners and carrying out said instructions in accordance with the standard operating procedures
- Carrying out electronic checks and client due diligence in accordance with the Anti-Money Laundering regulations
- Sending out standard emails
- Updating data on CRM system
- Call handling as needed
- Providing a defined administrative service, including file opening and closing, following standard operating procedures
- Ensuring all work is completed to the highest standard
- Raising queries and concerns with designated individuals, as required
- Recording tasks and other management information, as required
- Completing reporting tasks, as required
- Producing and maintaining Excel spreadsheets, where required
- Liaising with fee earners, PAs, secretaries and other business support departments as required
- Contacting customers of client firms to gain personal and/or matter related information
- Taking an active role in the care of clients and being wholly familiar with all processes
Personal attributes
A legal administrator values quality and delivery of work above all else and has the responsibility to ensure that their skill set is up to date and they are familiar with the company and client’s departments, key personnel, internal systems and procedures. This will ensure that they are able to carry out their role effectively and, where appropriate, discuss any training requirements with their line manager.
- Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools and other systems implemented by the firm.
- Excellent telephone manner and competent knowledge of telephone systems
- Excellent communication, organisation and team skills
- Excellent attention to detail
- Flexible and dependable, able to take the initiative
- Able to remain clam under pressure and work to tight deadlines and defined SOPs
- Conscientious, approachable and enthusiastic
- Able to quickly build confident, respect and trust with others
- Have a positive approach to daily tasks and have a solution focused working method
Rewards and Benefits
We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:
- 25 days holiday, plus bank holidays(pro-rata for part time roles)
- Salary sacrifice schemes, retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TV’s, laptops and computers or household appliances.
- Life Assurance
- Private Medical Insurance
- Dental Insurance
- Health Assessments
- Cycle-to-work scheme
- Discounted gym memberships
- Referral Scheme
You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects!
Equality and Diversity
The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a “protected characteristic” in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.
If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at [email protected](we do not accept applications to this email address).
View our Privacy Notice https://www.williamslea.com/privacy-statement
Skills Required
- Advanced knowledge of Microsoft Word, Outlook, Excel and PowerPoint
- Experience using CRM systems and updating client data
- Competent knowledge of telephone systems and excellent telephone manner
- Ability to carry out client due diligence and Anti-Money Laundering checks
- Strong communication, organisation and team working skills
- Excellent attention to detail and ability to follow SOPs
- Experience producing and maintaining Excel spreadsheets and reporting
- Ability to manage file opening/closing and routine legal admin tasks
- Able to remain calm under pressure and meet tight deadlines
- Flexible, dependable, proactive and solution-focused approach
Williams Lea Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Williams Lea and has not been reviewed or approved by Williams Lea.
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Healthcare Strength — Healthcare Strength: Health coverage includes medical, dental, vision, and prescription options, with the package characterized as comprehensive and acceptable in practice. Positive remarks highlight health insurance quality within the core offering.
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Retirement Support — Retirement Support: A 401(k) with employer match is provided alongside company-paid life insurance and disability coverage. These elements establish a standard foundation for long‑term financial security.
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Leave & Time Off Breadth — Leave & Time Off Breadth: Paid time off, paid holidays, and paid parental leave are part of the offering in many roles. This breadth supports time away for rest and family needs.
Williams Lea Insights
What We Do
Williams Lea is the global provider of tech-enabled skilled business-critical support services to financial, legal and professional services firms, connecting people, processes and technology to streamline key business and administrative functions and helping companies adapt to a more virtual and digital workplace. Built on a strong heritage, great client relationships and a talented team, Williams Lea is the trusted global outsourcing provider to clients in highly regulated environments. Williams Lea serves clients in 20 countries across four continents and has 7,000 employees worldwide. Williams Lea is backed by Advent International, one of the largest and most experienced global private equity investors.
