The Role
Provide administrative support for fact witness management before, during, and after court proceedings. Coordinate witness appearances, travel, lodging, and reimbursements; prepare and reconcile travel vouchers and records; maintain confidential witness files and tracking systems; communicate with Assistant U.S. Attorneys, courts, and government partners; use Microsoft Office for document preparation and records management while following DOJ privacy and records-retention procedures.
Summary Generated by Built In
Title: Legal Administrative Specialist
Location: Charleston, WV
Schedule: Full-time, onsite Monday-Friday
Salary: $22–$27 per hour
We are seeking an experienced Legal Administrative Specialist to support the U.S. Attorney’s Office for the Southern District of West Virginia (USAO SDWV) in Charleston, West Virginia. Your scope of work will support the fact witness management process before, during, and after trials, hearings, pretrial conferences, and grand jury proceedings.
This is a full-time opportunity in which we’ll provide competitive pay, job stability, and security.
Apply today!
RESPONSIBILITIES
Witness Support
REQUIRED BACKGROUND
EDUCATION
LOCATION
TRAVEL
WORK HOURS
TELEWORK
CLEARANCE
CLIENT
EMPLOYMENT CLASSIFICATION
******************
KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.
Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.
Location: Charleston, WV
Schedule: Full-time, onsite Monday-Friday
Salary: $22–$27 per hour
We are seeking an experienced Legal Administrative Specialist to support the U.S. Attorney’s Office for the Southern District of West Virginia (USAO SDWV) in Charleston, West Virginia. Your scope of work will support the fact witness management process before, during, and after trials, hearings, pretrial conferences, and grand jury proceedings.
This is a full-time opportunity in which we’ll provide competitive pay, job stability, and security.
Apply today!
RESPONSIBILITIES
Witness Support
- Work directly with fact witnesses before, during, and after court proceedings
- Coordinate witness appearances for court, pretrial conferences, and grand jury proceedings
- Provide witnesses with appearance details, travel documents, courtroom orientation, and onsite assistance
- Meet witnesses upon arrival and accompany them to hearings, conferences, or court as needed
- Identify special circumstances or witness needs that should be elevated to an Assistant United States Attorney
- Respond to witness questions regarding appearances, travel, lodging, and reimbursement
- Arrange witness travel and lodging in accordance with DOJ and USAO procedures
- Prepare documentation for special travel arrangements and obtain required approvals
- Collect receipts, signatures, and supporting records needed for witness reimbursement
- Prepare and submit witness vouchers and related reimbursement documentation
- Respond to inquiries regarding pending and completed witness vouchers and reimbursements
- Gather required documentation and reconcile Government Travel Accounts
- Receive visitors and respond to calls, questions, and inquiries from fact witnesses
- Prepare routine correspondence and recurring documents using required formats and terminology
- Track hearings, trial dates, grand jury appearances, conferences, and other witness activity
- Maintain calendars or databases of active and pending witness appearances when requested
- Use Microsoft Office for word processing, document creation, data entry, and records management
- Perform related administrative and logistical duties supporting witness management
- Establish and maintain witness files, documents, databases, calendars, and tracking records
- Assemble documents and information required for witness files, travel, and reimbursement processing
- Maintain records in accordance with DOJ procedures and retention requirements
- Protect confidential witness information and personally identifiable information
- Follow DOJ privacy, cybersecurity, confidentiality, and records-management requirements
- Confer with Assistant United States Attorneys regarding appearances and special circumstances
- Coordinate with the Court, Probation, Pretrial Services, and the U.S. Marshals Service
- Communicate with investigative agencies and other Government counterparts as needed
- Gather information needed to support witness appearances, travel, and case scheduling
- Escalate approval needs, special circumstances, and scheduling issues to appropriate personnel
REQUIRED BACKGROUND
- Experience providing clerical, administrative, legal-support or related office services
- Proficiency in Microsoft Office, word processing, document preparation, data entry, and database use
- Ability to review, analyze, and reconcile information from multiple sources
- Ability to establish and maintain files, calendars, reports, correspondence, and tracking records
- Ability to manage sensitive, confidential, and personally identifiable information
- Strong attention to detail and communication skills
EDUCATION
- High school diploma or equivalent required
- Undergraduate degree preferred
LOCATION
- Charleston, WV 25301
TRAVEL
- Travel may be required
WORK HOURS
- Monday–Friday, 40 hours per week
TELEWORK
- Telework may be authorized
CLEARANCE
- U.S. citizenship required as it supports the U.S. federal government
CLIENT
- Department of Justice (DOJ)
EMPLOYMENT CLASSIFICATION
- Employment Classification Eligibility — Nonexempt
******************
KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.
Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.
Skills Required
- Experience providing clerical, administrative, legal-support or related office services
- Proficiency in Microsoft Office, word processing, document preparation, data entry, and database use
- Ability to review, analyze, and reconcile information from multiple sources
- Ability to establish and maintain files, calendars, reports, correspondence, and tracking records
- Ability to manage sensitive, confidential, and personally identifiable information
- Strong attention to detail and communication skills
- High school diploma or equivalent
- Undergraduate degree
- U.S. citizenship (required to support U.S. federal government)
- Successful completion of a background investigation
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The Company
What We Do
KMRG, LLC is a forward-thinking federal government contractor that empowers public-sector leaders to embrace disruptive technologies and catalyze innovation. The company delivers advanced management and technology solutions in software engineering, cloud enablement, digital modernization, artificial intelligence, robotic process automation, and data science, aiming to fuel progress and shape a future-ready government that is capable of navigating tomorrow's uncertainties.
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